Loading...
1565ORDINANCE NO. ~~,LD~ AN ORDINANCE TO COMBINE THE MUNICIPAL OFFICES OF CLERK AND TREASURER INTO THE OFFICE OF CLERK-TREASURER, SETTING THE SALARY FOR THE OFFICE OF CLERK-TREASURER AND FOR OTHER PURPOSES. WHEREAS, Arkansas Code Annotated Section 14-43-405 provides ' that all cities of the first class having a mayor-council form of government may provide, by ordinance, for the election or appointment of their city treasurer and that the city council may, by ordinance or resolution, designate the city clerk as clerk-treasurer, allowing one (1) person to assume the duties of both clerk and treasurer; and WHEREAS, the City of West Memphis is a city of the first class with the mayor-council form of government and desires to combine the offices of clerk and treasurer into the office of clerk-treasurer; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WEST MEMPHIS, ARKANSAS: SECTION 1. Ordinances 119, 213 and 214 are hereby repealed '~ effective upon the establishment of the position of city clerk- treasurer. SECTION 2. Effective January 1, 1995, all duties and responsibilities of the position of city clerk shall be assigned to the city treasurer, whereupon the position of city treasurer shall be renamed and established as the city clerk- treasurer. SECTION 3. The clerk-treasurer shall issue, collect and receive for, and in the name and by the authority of the city, accordance with the terms of the resolution, he/she shall be relieved from further responsibility for their safekeeping because of the insolvency or closing of the depository. The city clerk-treasurer shall have the custody of the corporate seal and of all papers and records of the city, attend all meetings of the city council and keep a correct record of all its proceedings, and of all rules, ordinances and regulations which it may adopt or pass, in suitable books kept for that purpose. Copies of all papers filed in his/her office, and transcripts from all records of the city council, certified by him/her under the corporate seal, shall be evidence in all courts as if the original were produced. He/she shall file in his/her office all chattel mortgages, chattel notes and other contracts, and perform all things incident thereto as required by law. It shall be the duty of the clerk-treasurer to keep regular books of account in which he/she shall enter all indebtedness of the city, and which shall at all times show the precise '~ financial condition of the city, the amount and number of bonds, orders, certificates or other evidences of indebtedness outstanding, and the amount of each which have been paid and redeemed; to countersign all bonds, orders or other evidences of indebtedness of the city, and to keep accurate accounts thereof together with a complete copy of all such bonds, to whom issued, for what purpose and where payable, and the rate of interest they bear, and the date of payment thereof. all such license fees, privilege and occupation taxes and any other taxes as are now or may be hereafter under city ordinances or statutes issued, be payable to the city and collected by the clerk, the mayor or other officer of the city except the municipal court clerk, who shall be charged with the duty of collecting fines and forfeitures of the municipal court and or authorities of the city or statutes requiring such payment of any such fines or forfeitures and any other fees necessary or incident to the operation of the municipal court. The clerk-treasurer shall be the custodian of, and shall receive, all moneys and funds belonging to the city from whatever source received and shall be responsible for the safe keeping and disbursement thereof, and shall keep an accurate and detailed account thereof in such books and in such manner as the city council may direct. The clerk-treasurer shall report to the city council quarterly with a full detailed statement of receipts and expenditures of the city and the condition of the treasury at such date. The clerk-treasurer's books shall be subject at any and all times to the demand of the city council or any of its committees for inspection. The clerk-treasurer shall pay out moneys only on orders duly drawn upon him, signed by the mayor and upon receipt of moneys from any source shall execute a receipt therefore. The council may, however, designate by resolution any state or national bank or banks doing business in the state of Arkansas as a depository of city funds. When the clerk- treasurer shall deposit money in the designated depository, in The city clerk-treasurer shall have the custody of all city laws and ordinances, and shall keep a regular and correct journal of the proceedings of the council. The city council shall provide a seal for the city clerk- treasurer's office, in the center of which shall be the name of the city and around the margin, the words "City Clerk," which seal shall be affixed to all transcripts, orders or certificates which it may be necessary or proper to authenticate under the provisions of state law, or of the city by-laws or ordinances. SECTION 4. The salary of the city clerk-treasurer shall be $8,000.00 per year. SECTION 5. All ordinances or resolutions or parts of ordinances or resolutions in conflict herewith are hereby repealed. PASSED AND APPROVED this ~ day of ~m1Der 1992. +~r ATTEST: =anc{~"~~~~r ITH_M. INGRAM, M OR DAN CRAFT, CI SPONSORED BY: