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March 7, 2013 Page 1 of 1 MINUTES WEST MEMPHIS CITY COUNCIL MARCH 7, 2013 A regular meeting of the West Memphis City Council was held on Thursday, March 7, 2013 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Brother John Beaumont, Director of Young Life. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Taz Tyrone, Melanie Hutchinson, Lorraine Robinson, Tracy Catt, Ramona Taylor, Herman Coleman, Willis Mondy, and James Holt. Absent: Councilors: James Pulliaum and Marco McClendon. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for grass cutting at the West Memphis Municipal Airport, Mid-America grass cutting and spraying, Municipal Properties grass cutting and Municipal Properties spraying were opened at 1:00 p.m. and copies of the bid tabulations were given to the council. Councilwoman Robinson made a motion, seconded by Councilwoman Taylor to accept the bids and refer them to Administration for final disposition. Upon voice vote, the voting was unanimous. Bids for Planning & Development— Demolition were opened at 1:00 p.m. and copies of the bid tabulations were given to the council. Councilwoman Robinson made a motion, seconded by Councilwoman Taylor to accept the bids and refer them to Planning & Development for final disposition. Upon voice vote, the voting was unanimous. Bids for West Memphis Utilities—Worthington Park Water Line Improvements, Pump Stations 25 & 31 and Directional Boring were opened at 1:00 p.m. and copies of the bid tabulations were given to the council. Councilwoman Robinson made a motion, seconded by Councilwoman Taylor to accept the bids and refer them to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous. MINUTES Councilman Catt made a motion, seconded by Councilwoman Taylor to dispense with the reading of the minutes of February 21, 2013 City Council meeting, and approve them as submitted. Upon voice vote, the voting was unanimous. OLD BUSINESS 2nd Reading AN ORDINANCE TO AMEND SECTION 2.30.060 OF THE WEST MEMPHIS MUNICIPAL CODE TO CHANGE THE MEETING DATE OF THE WEST MEMPHIS UTILITY COMMISSION, AND FOR OTHER PURPOSES. City Attorney Peeples read the Ordinance for the SECOND time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to suspend the rules and place the Ordinance on the third reading. Upon voice vote,the voting was unanimous. City Attorney Peeples read the Ordinance for the THIRD and FINAL time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to approve the Ordinance. Upon voice vote, the voting was unanimous. The Ordinance was adopted and assigned No. 2319. NEW BUSINESS Councilwoman Robinson made a motion, seconded by Councilwoman Taylor to suspend the rules and read the title only of 0-1. Upon voice vote, the voting was unanimous to approve. 0-1 AN ORDINANCE TO REZONE PROPERTY IN THE CITY OF WEST MEMPHIS, ARKANSAS, LOCATED AT APPROXIMATELY 1075 NORTH 7TH STREET, FROM C-1, GENERAL COMMERCIAL TO C-2, OPEN DISPLAY COMMERCIAL City Attorney Peeples read the Ordinance for the FIRST time. PERMISSION REQUESTS Councilwoman Robinson made a motion, seconded by Councilwoman Taylor to approve the Planning Commission recommendations as presented. Upon voice vote,the voting was unanimous to approve. (See attached copy) Next item was the distribution of Southland Gaming &Racing funds. Councilman Catt made a motion, seconded by Councilwoman Taylor to distribute Disaster Relief Days in the amount of$13,100.96 with 60% going to the Good Neighbor Center and 40%to the Delta Neighborhood Action Council. Upon voice vote, the voting was all ayes with the exception of Councilwoman Robinson abstained from the vote. The motion carried. Page 2 of 2 Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to distribute Charity Days to be split eleven (11)ways ($599.70 each) between the Mayor and City Council to distribute to the charity of their choice. Upon voice vote,the voting was unanimous. Councilman Coleman made a motion, seconded by Councilman Mondy to distribute Boys and Girls Club funds from Southland in the amount of$81,868.48 to be divided four(4)ways between the LR Jackson Girls Club, JW Rich Girls Club, Wonder City Boys Club and the West Memphis Boys Club providing they have turned in the required financial statements. Upon voice vote, the voting was unanimous. Councilwoman Robinson made a motion, seconded by Councilman Tyrone to approve the following charities distributions from Councilwoman Taylor. Upon voice vote, the voting was unanimous. Councilwoman Taylor: $250.00 Crittenden Memorial Hospital Foundation $100.00 MSCC Foundation $50.00 Delta Arts $50.00 Families in Transition $50.00 8th Street Mission $50.00 Boy Scouts $49.70 Main Street Councilwoman Taylor made a motion, seconded by Councilman Tyrone to approve the following charities distributions from Mayor Johnson. Upon voice vote,the voting was unanimous. Mayor Johnson $236.00 Families in Transition $236.00 Boy Scouts $236.00 Mt. Olive $236.00 Cancer Society Councilwoman Taylor made a motion, seconded by Councilman Tyrone to approve the following charities distributions from Councilman Holt. Upon voice vote, the voting was unanimous. Councilman Holt: $200.00 Good Neighbor Center $200.00 Boy Scouts $199.70 Families in Transition COMMITTEE REPORTS Councilman Catt, Chairman of the Budget Committee presented the 2011 audit findings. He said the Budget Committee reviewed the audit and there was one, non-compliance in the Finance Department that has been dealt with. He was happy to report the city has no debt. He also reported the sales tax, Southland gaming tax and the A&P tax are all a little above budget at this time. Public Works Committee- Councilwoman Taylor reported they met on March 5. City Engineer Phillip Sorrell reported on which sidewalks needed repairs at the Civic Complex and estimated the work to be around $15,000. He also pointed out that a comprehensive drainage plan for the Civic Complex should be looked into. They discussed the parking on Polk Street in front of the Civic Auditorium and made the determination that parking on the street would be a safety hazard due to the street being just 30 feet wide making it difficult for two-way traffic to pass and also dangerous for people stepping out of their vehicles. The city ordinance requires off-street parking so he suggested A&P staff to include a parking diagram in the rental package so people renting the building would know where parking is allowed. Mr. Sorrell reported that the contracts for Southland Drive Phase 2 have been approved by the Arkansas Highway and Transportation Department and the Federal Highway Administration. Notice to proceed was given to the engineer to start the engineering design work. They are hopeful to be ready for construction bids by late summer. The new signals are installed at Broadway and Avalon and the other two intersections are going up now. A source for disposal of recycling materials has been identified and the Solid Waste District is negotiating an arrangement to pick the material up. There has been discussion of someone setting up an ewaste business here in town to dispose of electronic equipment. New dumpsters have been ordered for the Sanitation Department. The Street Department has started its sealing program. Insurance Committee- Councilman Coleman reported they met March 5th with CIGNA representatives and discussed ways to help our people live healthier lives. He reported the city and Cigna will be having a health fair March 27th from 10 until 3 at the Civic Center for all city employees. They also discussed the opportunity for city employees to increase their life insurance and the possibility of adding vision insurance in the city's program. Police Commission - Councilman Tyrone reported they met February 28. They discussed the County's borrowed sky cam being successful to deter crime in retail areas and the possibility of using it in some neighborhoods. They also talked about the possibility of the city purchasing one. Utility Commission - Councilor Tyrone reported they met January 10th. They approved the disposal of scrap transformers and wire and heard a presentation from Engineer Todd Pederson. Page 3 of 3 PERMISSION REQUESTS Councilwoman Robinson made a motion, seconded by Councilman Catt to add the lease agreement for renting the Roberta Jackson Community Building to the agenda. Upon voice vote,the voting was unanimous. Councilwoman Robinson made a motion,seconded by Councilman Mondy to approve the rental agreement as presented. Upon voice vote,the voting was unanimous. (See copy attached) City Attorney Peeples noted that this is for renting the facility for a single day event and would have to be altered for any longer. Upon voice vote, the voting was unanimous. ANNOUNCEMENTS Mayor Johnson announced the West Memphis High School soccer team will be playing today at the High School. CITIZENS REQUESTS Taynor Gardner said his house at 427 S 11th had a fire 2 years ago and requested permission to get the house built back. Councilwoman Hutchinson made a motion,seconded by Councilwoman Robinson to give Mr. Gardner an extension of 30 days to show substantial progress. If after 30 days the house does not show substantial progress, it will be put back on the demolition list. Upon voice vote,the voting was unanimous. David Moose- He is selling tickets to the 8th Street Mission banquet to be held March 19th for$50.00 each and the Lions Club pancake breakfast to be held the following Tuesday, March 26th for$5.00 each. Having no further business to come before the City Council, Councilwoman Robinson moved, second by Councilman Catt to adjourn. Upon voice vote,the voting was unanimous. The meeting adjourned at 2:05 pm. PASSED and APPROVED this .17J .Yk day of March, 2013. LWILLIAM H. JOHNS , MAYOR ATTEST: PHIL'""ARA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk c.er PLANNING DEVELOPMENT DEMOLITION WM-2013 ' Sherman Cannon Hulbert Johnson Jones , Roy Parker ADDRESS Construction , Constuction Construction Construction Trucking f - 401 Balfour 4,900.00 4,500.001 1 5,800.00 5,295.00 4,500.00 2916 Beatty 4,900.00 i 3,500.00 3,460.00, 4,395.00' 3,000.00 306 Cedar Ave 700.00 1,800.00 2,240.00 I 1,145.00 1 1,300.00 1 1 308 Cedar Ave 700.00 2,500.00, 1,980.00, 125.001 NO BID 1 - - 306 Chestnut DR 475.00 1,500.00 1,980.00, 325.001 600.00 1 308 Chestnut DR 475.00 1,500.00 1,980.001 225.001 600.00 , 800 Holiday 4,800.00 4,500.00 4,460.00 4,695.00 1 4,000.00 t 1 2324 E Jackson 4,750.00 2,000.00 3,280.001 1,795.00 1 2,000.00 229 Lincoln St 4,900.00 3,500.00 3,900.00 NO BID 2,500.00 2501 & 2503 Montclair CR 1,400.00 2,500.00 3,950.00 1 1,800.001 2,600.00 2502 Montclair CR 700.00 2,500.00 2,280.001 995.00 1 1,300.00 , r 2504 Montclair CR 700.00 2,500.001 2,280.00 995.001 1,300.00 - r 2509 Montclair CR 700.00 2,500.00 2,160.00 1 995.00 1 1,300.00 2518 Montclair CR 700.00 2,500.00 1,980.00 i 995.00 1 1,300.00 2520 Montclair CR 700.00 2,500.00 2,180.001 995.00 1,300.00 2523 Montclair CR 700.00 2,500.00 2,180.00 995.001 1,300.00 ■ 2530 Montclair CR 700.00' 2,500.00 2,180.001 995.00' 1,300.00 • 2534 Montclair CR 700.00 2,500.00 2,180.00 995.00 1,300.00 1 2552 Montclair CR 300.00, 2,500.00 1,980.001 495.00 800.00 1 _ • 2554 Montclair CR 700.00[ 2,500.00 2,280.00 1 995.00 1,300.00 2555 Montclair CR 700.00 2,500.00 NO BID, 595.00 1,000.00 2558 Montclair CR 700.00 I 2,500.00, 2,240.00 995.00 1,300.00 1 1 t 2563 Montclair CR 700.00 2,500.00 2,280.00[ 995.001 1,300.00 1 2565 Montclair CR 700.00, 2,500.00 2,260.00 995.001 1,300.00 1 t 2567 Montclair CR 700.00 2,500.00 1,980.00 995.001 1,300.00 2569 Montclair CR 700.00 2,500.00 1,980.00 995.00. 1 1,300.00 2571 Montclair CR 700.001 2,500.00 2,180.00 1 995.00 j 1,300.00 2573 Montclair CR 700.00 2,500.00 2,240.00, 995.00! 1,300.00 2575 Montclair CR 700.001 2,500.00 1,480.00 485.00 1,000.00 t 2577 Montclair CR 700.00 2,500.00 i 2,280.00 1 995.001 1 300 00 , ._ 307 Peachtree Dr. 700.001 2,500.00, 2,295.00 t 1,985.001 1 300 00 , • 309 Peachtree Dr. 700.00' 2,500.00 2,280.00 1,985.001 1,300.00 311 Peachtree Dr. 700.00 2,500.00 2,190.00 1,985.00 r 1,300.00 315 Peachtree Dr. 300.00 2,000.00, 2,380.00 1 785.00 1,000.00 2506 E Tyler 700.00 2,500.00 I NO BID 995.001 1,300.00 2718 E Tyler 300.00 2,500.00 NO BID' 795.001 800.00 1 , 2810 E Tyler 700.00 i 2,500.00 2,380.00, 1 195.00 , 1,300.00 1903 E Van Buren 4,700.00 1 2,500.00 3'740°°L 4,295.00 2,800.00 310 Westree Dr. 700.00, 2,500.00[ 2,279.00[ 1,195.001 1,300.00 1 311 Westree Dr. 700.00 2,500.00 2,180.00 1,195.00 1,300.00 313 Westree Dr. 700.00' 2,500.00 2,240.001 1,195.00 1 1,300.00 404 N. 34th St. 4,700.00 3,500.00 2 712.00 1 , , 1,695.00 2,200.00 307 N 12th St. 4,800.00 1,500.00 3,425.00, 3,695.00 4,000.00 f 713 S 9th St. 4,800.001 3,600.00 4,249.00 4,295.00' 4,000.00 817 S 10th St 4,800.00 1,500.001 2,495.001 1,195.00 1,800.00 819 S 10th St. 4,800.00 1,800.00 3,495.001 4,295.00 2,500.00 120S 11th St 4,800.00 3,000.00 NO BID, 3,195.001 1,800.00 1 123 S 11th St. 1 4,700.00 2,800.00 2,955.00 2,995.00 2,500.00 i 427 S 11 th St. 4,700.00' 2,800.00 3,450.00 4,295.00 3,500.00 1 324 S. 12th i 4,700.00, 3,500.00, 4,645.00 I NO BID, 3,500.00 ..... CITY Of WEN MEMPI-IIc 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500 BID TABULATION SHEET MARCH 7,2013 MID-AMERICA INDUSTRIAL PARK GRASS CUTTING AND MAINTENANCE OF TREES AND BEDS BIDDER BID PRICE T.C. Lawn care $ 15 VI .114 Per cut(14) $ 2 9 go . 45 Maintenance $ a I-q 3 q. 31 Bid for the year Pro-Turf Management $ 740.13 Per cut(14) $ 4Oa3.1 cOs Maintenance $ ogt .51 .61(0 Bid for the year O'Neal Cut Grass $ Per cut(14) $ Maintenance $ Bid for the year An Equal Opportunity Employer \ Eel; CITY O WEST MEMPHI8 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500 BID TABULATION SHEET 2013 WEST MEMPHIS MUNICIPAL AIRPORT GRASS CUTTING MAINTENANCE BIDDER NAME BIDDER AMOUNT PRO TURF MANAGEMENT $ Qr1r1 . 14 T.C. LAWN CARE $ 3 rl 6-10. 2- R&R LAWN CARE TRU GREEN LANDSCAPE TREEMENDOUS LANDSCAPE GENISIS CONTRACTOR O'NEAL CUT GRASS An Equal Opportunity Employer CITY Of WEIST MEMPITI6 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500 MARCH 7,2013 BID TABULAITION SHEET CITY OF WEST MEMPHIS MUNICIPAL GRASS SPRAYING BIDDER BID PRICE T.C. Lawn Care $ 114 384. 0'0 Pro-Turf Management $ I 3 , 333 . 58 Tremendous Herbi- Systems Tru- Green Landscape An Equal Opportunity Employer �^rl CITY Of WEST MEMPHIS 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500 BID TABULATION SHEET MARCH 7,2013 MUNICIPAL PROPERTIES GRASS CUTTING BIDDER BID PRICE T.0 Lawn Care $ I L l 3 • 00 Per cut(22) 354 (. od $ • Bid for the year Pro-Turf-Management $ 14 36. (Q,c- Per cut(22) $ 31 (pb(p• 30 Bid for the year O'neal Cut Grass $ Per cut(22) $ Bid for the year Treemendous landscape $ Per cut(22) &Garden Center $ Bid for the year An Equal Opportunity Employer BID TABULATION WATER LINE IMPROVEMENTS WORTHINGTON PARK SUBDIVISION CITY OF WEST MEMPHIS,ARKANSAS March 07,2013 TOTAL AMOUNT DEDUCTIVE CONTRACTOR SCH.NO. 1 THRU 3 ALTERNATE 1 TOTAL AMOUNT BID 1 B& B UTILITY CONTRACTORS P.O.BOX 269 Uri/ #'b291 O (�0, 412- I'I$ q 5p MARION,AR 72364 2 CRITTCO CABLE&FIBER P.O.BOX 17035 '61 teP 1 off' I ' `t'y 15(6‘ SO JONESBORO,AR 72403 3 ROBERTS CONTRACTING P.O.BOX 1975 5 % - 1 11 IDOL°— V210)11P4egl-- FORREST CITY,AR 72336 4 WATER&WASTEWATER SRVS. 91 MCNEELY ROAD 3DC�,L� °� jZ7, Qb MARION,AR 72364 BID TABULATION UPGRADE PUMP STATIONS#25 & 31 CITY OF WEST MEMPHIS,ARKANSAS March 07,2013 TOTAL AMOUNT TOTAL AMOUNT CONTRACTOR PUMP STATION#25 PUMP STATION#31 TOTAL AMOUNT BID 1 B&B UTILITY CONTRACTORS P.O.BOX 269 f)C) 00Ucr° ��zi�000`O �✓ CO MARION,AR 72364 r00o 2 CRITTCO CABLE&FIBER P.O.BOX 17035 q(r 12�V(;' �j 3) (o 1 b°D 411A) S 03 JONESBORO,AR 72403 3 ROBERTS CONTRACTING P.O. BOX 1975 90, 000°° rbo l coo c n o,0000 FORREST CITY,AR 72336 4 WATER&WASTEWATER SRVS. 91 MCNEELY ROAD So)4�j0` ) *-T(0)Ff W cO 1 S7) SO)0,r) MARION,AR 72364 West Memphis Utility Commission WI P. O. Box 1868 604 E. Cooper West Memphis, Arkansas 72303-1868 (870) 732-7509 Fax (870) 732-7621 MARCH 7, 2013 5010 FT. DIRECTIONAL BORING TO INSTALL 2 INCH ROLL PIPE B & B UTILITY CONTRACTORS — 4----Ij-L_-_—______—____ MARION, AR CRITTCO CABLE & FIBER ___/- ----------- JONESBORO, AR , 'it( .'0 ■..0.. LESLEY CONTRACTORS, LLC �.e' --- MARION, AR An Equal Opportunity Employer f.y Sr MF. , '' t ; H 5. CITY OF WEST MEMPHIS West M.mphi., Arkansas 72301 Planning and Development Ph#(870)732-7520 MEMO TO: Mayor William H. Johnson and City Council Members FROM: Christine Byrd, Planning Commission Coordinator DATE: February 28, 2013 RE: Recommendations from the regular scheduled Planning Commission meeting held on Wednesday, February 27, 2013, to the Mayor and City Council, on Thursday, March 7, 2013. L PUBLIC HEARING: A. Rezone,Lots 1 & 2, Sechrest Subdivision, 1075 N. 7th Street, Application, Case#RZ-01-13—This case was presented by the property owner Mr. Ness Sechrest, represented by Mr. Dennis Sorrell, Sorrell Consulting Engineers, requesting the Commission consider rezoning the property located at 1075 N. 7th Street, Lots 1 & 2, Sechrest Subdivision, from C-1, General Commercial, to C-2, Open Display Commercial. After review and discussion, the Commission recommended to approve the rezone request and Rezone Lots 1 &2, Sechrest Subdivision, 1075 N. 7th Street, from C-1, General Commercial, to C-2, Open Display. �f ,' ra N/701 st --`~ _ '�!'ry�,,_ R ►den Li) 1 ° a 16th St f � , w 4. 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A) cn 0 O O = CO I C -4, G7 o g m CD Z v z —I z m (/) CD C. = 0- 0 3. 0 n o CD a m D C) r« 0' n 0 C • 2013 COMMITTEE APPOINTMENTS MARCH 7,2013 PUBLIC WORKS BUDGET Ramona Taylor Tracy Catt James Holt Taz Tyrone James Pulliaum Melanie Hutchinson Willis Mondy Herman Coleman Lorraine Robinson Marco McClendon POLICE COMMISSION FIRE COMMISSION James Holt Tracy Catt Taz Tyrone Ramona Taylor Willis Mondy Melanie Hutchinson James Pulliaum Herman Coleman Lorraine Robinson Marco McClendon PERSONNEL COMMITTEE INSURANCE COMMITTEE James Holt Ramona Taylor Melanie Hutchinson Herman Coleman Ramona Taylor Melanie Hutchinson Tracy Catt Lorraine Robinson BID TABULATION WATER LINE IMPROVEMENTS WORTHINGTON PARK SUBDIVISION CITY OF WEST MEMPHIS,ARKANSAS March 07, 2013 TOTAL AMOUNT DEDUCTIVE CONTRACTOR SCH.NO. 1 THRU 3 ALTERNATE 1 TOTAL AMOUNT BID 1 B& B UTILITY CONTRACTORS P.O. BOX 269 t Oe i 41502-°O MARION,AR 72364 2 CRITIC()CABLE&FIBER ,, P.O.BOX 17035 1 11) O0 I 'b)1 �5v .b) (SO JONESBORO,AR 72403 3 ROBERTS CONTRACTING P.O. BOX 1975 5 c�,45(9b- I I D - v340,11,019- FORREST CITY,AR 72336 4 WATER&WASTEWATER SRVS. 91 MCNEELY ROAD �C�,4 4 — 1r 1, (Q 6 MARION,AR 72364 BID TABULATION UPGRADE PUMP STATIONS#25&31 CITY OF WEST MEMPHIS,ARKANSAS March 07,2013 TOTAL AMOUNT TOTAL AMOUNT CONTRACTOR PUMP STATION#25 PUMP STATION#31 TOTAL AMOUNT BID 1 B&B UTILITY CONTRACTORS P.O.BOX 269 ) ''ll 2 D� 0 0U� ?j� Od V (7z1�coo MARION,AR 72364 2 CRITTCO CABLE&FIBER P.O.BOX 17035 491/ 12�(1O �3� (01etf -411A) to 63 t° JONESBORO,AR 72403 3 ROBERTS CONTRACTING P.O.BOX 1975 90) D0000 40,o00 c° 11D/000 FORREST CITY,AR 72336 4 WATER&WASTEWATER SRVS. 91 MCNEELY ROAD 'SO)G�� 7 0)r/f 5D`° 4. 1 SI, SOC) MARION,AR 72364