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April 18, 2013 Page 1 of 1 MINUTES WEST MEMPHIS CITY COUNCIL APRIL 18, 2013 A regular meeting of the West Memphis City Council was held on Thursday, April 18, 2013 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Alderman Herman Coleman. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney Peeples, City Treasurer Frank Martin and Councilors, Marco McClendon, Willis Mondy, James Holt, Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, and Herman Coleman. Absent: Councilor: Taz Tyrone. Quorum being present, Mayor Johnson proceeded with the meeting. Mayor Johnson recognized the Junior Leadership Group representing West Jr. High School, Wonder Jr. High School, East Jr. High School, and West Memphis Christian School. BID OPENINGS Bids for West Memphis Utilities—DIRECTIONAL BORING—LOIS MARIE COVE AREA were opened at 1:00 and copies of the tabulation were given to the City Council. Councilwoman Taylor made a motion, seconded by Councilman Pulliaum to accept the bids and refer to the Utility Commission for final disposition. Upon voice vote, the voting was unanimous to approve. (See attached) Bids for Public Works Department—BACKHOE LOADER were opened at 1:00 and copies of the tabulation were given to the City Council. Councilwoman Taylor made a motion, seconded by Councilman Pulliaum to accept the bids and refer to Public Works Committee for final disposition. Upon voice vote, the voting was unanimous to approve. (See attached) Public Works Committee to meet immediately after the City Council Meeting. MINUTES Councilman Catt made a motion, seconded by Councilman Pulliaum to approve the minutes of April 4, 2013 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS none L. NEW BUSINESS Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to suspend the rules and read R-1, R-2, R-3, and 0-1 by title only. Upon voice vote, the voting was unanimous to approve. R-1 A RESOLUTION APPROVING AN AMENDMENT TO THE 2013 BUDGET FOR THE CITY OF WEST MEMPHIS, ARKANSAS AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Resolution. Upon voice vote,the voting was unanimous to approve. The Resolution was adopted and assigned No. 2022. R-2 A RESOLUTION TO APPROVE AND AUTHORIZE THE ACCEPTANCE OF FEDERAL FUNDING OF $10,953.244.00 UNDER THE CITY'S AWARDED TIGER IV GRANT AGREEMENT FOR DESIGN AND CONSTRUCTION OF RAIL, ROAD AND UTILITY IMPROVEMENTS TO THE INTERNATIONAL RAIL PORT LOGISTICS PARK AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilwoman Taylor made a motion, seconded by Councilman Catt to approve the Resolution. Roll call vote was as follows: AYES: McClendon, Holt, Hutchinson, Robinson, Catt, Pulliaum, and Taylor. NAYS: Mondy and Coleman The motion carried. The Resolution was adopted and assigned No. 2023. R-3 A RESOLUTION APPROVING THE SELECTION OF AN ENGINEERING FIRM AND APPROVING A PROFESSIONAL SERVICES AGREEMENT IN THE AMOUNT OF $536.927.00 FOR DESIGN AND ENGINEERING OF RAIL, ROAD AND UTILITY IMPROVEMENTS UNDER THE TIGER IV GRANT AGREEMENT,AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Resolution. Roll call vote was as follows: AYES: McClendon, Holt, Hutchinson, Robinson, Catt, Pulliaum, and Taylor. NAYS: Mondy and Coleman The motion carried. The Resolution was adopted and assigned No. 2024. Page 2 of 2 0-1 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PURCHASE OF AN ENVIRONMENTAL ASSESSMENT FOR THE DEVELOPMENT OF THE INTERNATIONAL RAIL PORT LOGISTICS PARK, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilman Catt made a motion, seconded by Councilwoman Robinson to suspend the rules and place the Ordinance on the second reading. Upon roll call vote,the voting was as follows: AYES: McClendon, Holt, Hutchinson, Robinson, Catt,Pulliaum, and Taylor. NAYS: Mondy and Coleman The motion carried. City Attorney Peeples read the Ordinance for the SECOND time Councilman Catt made a motion, seconded by Councilwoman Taylor to further suspend the rules and place the Ordinance and the third reading. Upon roll call vote, the voting was as follows: AYES: McClendon, Holt, Hutchinson, Robinson, Catt, Pulliaum, and Taylor. NAYS: Mondy and Coleman The motion carried. City Attorney Peeples read the Ordinance for the THIRD AND FINAL time. Councilwoman Taylor made a motion, seconded by Councilwoman Robinson to approve the Ordinance. Upon roll call vote, the voting was: AYES: McClendon, Holt, Hutchinson, Robinson, Catt, Pulliaum, and Taylor. NAYS: Mondy and Coleman The motion carried. Councilman Catt made a motion, seconded by Councilwoman Robinson to adopt the Emergency Clause, Section 3. Upon roll call vote, the voting was as follows: AYES: McClendon, Holt, Hutchinson, Robinson, Catt, Pulliaum, and Taylor. NAYS: Mondy and Coleman The motion carried. The Ordinance and the Emergency Clause, Section 3 was adopted and assigned No. 2321. Councilman Coleman said he voted against the ordinance because he did not know who he was entering in a contract with. PERMISSION REQUESTS Councilwoman Taylor made a motion, seconded by Councilman Catt to give Mayor Johnson permission to sign a contract with Geotechnology, Inc. Upon voice vote, the voting was unanimous to approve. COMMITTEE REPORTS City Treasurer Frank Martin handed out the Statement of Appropriations month ending February 28, 2013. Police Commission—Councilman Mandy reported they met and elected him as Chairman and Councilwoman Robinson as Secretary. Keep West Memphis Beautiful—Councilwoman Robinson reported they are to meet at 7:00 tomorrow morning and do a litter index of the places that need the most clean-up. The clean-up blitz is scheduled for Saturday, May 4, 2013 from 8-12. Budget Committee—Councilman Catt reported they reviewed the first three months and we are stable. Fire Commission—Councilman Catt reported they had one resignation. The new Hazmat Truck should be delivered in the next ten days. Airport Commission—Councilwoman Robinson reported that Frank Martin, City Treasurer has a few more items to provide Stephens, Inc., for the bond re-issue, which will fund the airport's$1 million dollar match to the $10 million FAA grant for runway and taxiway rehabilitation. ANNOUNCEMENTS The West Memphis Farmers Market will be open every Thursday beginning April 25th from 7:30 until 1:00 . The 10th annual Gumbo Competition is this Saturday at the Holiday Plaza Mall from noon until 8:00 p.m. Having no further business to come before the City Council, Councilwoman Robinson moved, second by Councilwoman Taylor to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 2:05 pm. PASSED and APPROVED this ana ,. day of May 2013. ," -. rte--.. WILLIAM H. HNS , MAYOR ATTEST: 411101111.111111 P IP PARA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk BID Public Works BACKHOE LOADER April 18, 2013 Stribling Twin City Tractor & Scott Companies Equipment Equipment Description Backhoe Loader (Base Bid) NO BID 79,925.00 NO BID Optional Multi-Purpose Bucket NO BID 4,900.00 NO BID TOTAL BID --- $ 84,825.00 VT At West Memphis Utility Commission FA P. O. Box 1868 604 E. Cooper West Memphis, Arkansas 72303-1868 (870) 732-7509 Fax (870) 732-7621 4/18/2013 DIRECTIONAL BORING---LOIS MARIE COVE AREA B & B UTILITY CONSTRUCTION INC. 'S Q . 3`(l) MARION,AR �'0 CRITTCO CABLE& FIBER 5. C 2 3, — JONESBORO, AR / LESLEY CONTRACTORS, LLC 7 r / G d O D O- MARION, AR ci OWENS CONSTRUCTION SERVICES If -53 3 / • -— MEMPHIS, TN l An Equal Opportunity Employer