May 16, 2013 MINUTES
WEST MEMPHIS CITY COUNCIL
May 16,2013
A regular meeting of the West Memphis City Council was held on Thursday, May 16, 2013 at 1:30 p.m. in the City
Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas.
PUBLIC HEARING
Mayor Johnson opened the meeting at 1:30 with a Public Hearing regarding the BASF Bond Issue in Lieu of
Taxes Agreement. Mayor Johnson asked if there was anyone present to speak for or against the matter. Eric
Bell from the Rose Law Firm spoke on behalf of BASF for the agreement. He explained that the City holds no
liability and ask that the Council consider this pilot and later in the agenda approve the Resolution. Councilor
Taylor requested an overview of the new project. Beth Holland, Site Director for BASF, explained that the
expansion will bring two new product lines to the plant, additives used in Sherwin Williams and Behr paints. No
one being present to speak against the bond issue, Mayor Johnson declared the Public Hearing closed.
Invocation was given by Rev. Herman Coleman. Phillip Para, City Clerk, called the roll. Those present were:
Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Ramona
Taylor, Willis Mondy, James Holt, Taz Tyrone, Melanie Hutchinson, Lorraine Robinson, and Tracy Catt. Those
absent were: Councilors Marco McClendon and James Pulliaum. Quorum being present, Mayor Johnson
proceeded with the meeting.
BID OPENINGS
Bids for Fire Department-50 Self-Contained Breathing Apparatus were opened at 1:00pm and copies of the bid
tally sheet were given to the City Council. Councilor Taylor made a motion, seconded by Councilor Tyrone to
accept the bids and refer to the Fire Commission for final disposition. Upon voice vote, the voting was
unanimous.
Bids for Public Works-Two new 2-yard trash trucks with crane rated grapple and one new forklift I.C.Engine, four
wheel pneumatic tire, rated at 5000lb capacity were opened at 1:00pm and copies of the bid tally sheets were
given to the City Council. Councilor Robinson made a motion, seconded by Councilor Taylor to accept the bids
and refer to Public Works for disposition. Upon voice vote, the voting was unanimous.
is MINUTES
Councilor Robinson moved, seconded by Councilor Taylor to dispense with the reading of the minutes of
May 2, 2013 City Council meeting approve them as corrected. Upon voice vote, the voting was unanimous to
approve.
OLD BUSINESS
2nd Reading AN ORDINANCE TO ESTABLISH TAP FEES FOR CONNECTIONS TO WATER LINES OF
THE CITY OF WEST MEMPHIS AND FOR OTHER PURPOSES.
City Attorney Peeples read the Ordinance for the SECOND time.
NEW BUSINESS
Councilor Robinson made a motion, seconded by Councilor Taylor to suspend the rules and read title only of R-1.
Upon voice vote, the voting was unanimous to approve.
R-1 A RESOLUTION TO AUTHORIZE THE ENTRY INTO AN AGREEEMENT TO ISSUE BONDS AND TO
APPROVE A PAYMENT IN LIEU OF TAXES AGREEMENT FOR THE PURPOSES OF ASSISTING IN THE
FINANCING OF INDUSTRIAL FACILITIES WITHIN OR NEAR THE CITY OF WEST MEMPHIS,ARKANAS,TO
BE LEASED TO BASF CORPORATION Pursuant TO THE AUTHORITY OF THE LAWS OF THE STATE OF
ARKANSAS, INCLUDING PARTICULARLY AMENDEMENT 65 TO THE ARKANSAS CONSTITUTION AND
THE MUNICIPALITIES AND COUNTIES INDUSTRIAL DEVEOLPMENT REVENUE BOND; AND FOR OTHER
PURPOSES.
City Attorney Peeples read the Resolution. Councilor Taylor made a motion, seconded by Councilor Robinson to
approve. Upon voice vote the voting was unanimous. The Resolution was adopted and assigned Number 2025.
PERMISSION REQUEST
Councilor Taylor made a motion, seconded by Councilor Catt to approve the following Dog Track Funds
distributions for Councilor Hutchinson. Upon voice vote, the voting was unanimous.
Councilor Hutchinson: $299.85 CASA
$299.85 Men Making A Difference
Councilor Taylor made a motion, seconded by Councilor Robinson to approve the following Dog Track Funds
distributions for Mayor Johnson. Upon voice vote, the voting was unanimous.
Mayor Johnson: $250.00 Cancer Society
$200.00 COGIC
$149.73 Remaining balance to be determined later
COMMITTEE REPORTS
PUBLIC WORKS COMMISSION—Councilor Taylor reported that City Engineer Sorrell found a new option for
storing and hauling the recycling debris. They are looking for a 23 cubic yard recycling trailer to purchase. They
will make a request to use the grant monies for the purchase of the trailer. Backhoe purchased last month is in
service. Signalization project at 7th and Barton should be finished soon and traffic should be restored in the next
couple of days. Southland Drive, Consultant has submitted his plans for the 30%design review. Code
Enforcement Officer Ant le reported that is focusing on abandoned vehicles. Councilor Robinson reported on
Keep West Memphis Beautiful. Due to weather conditions the Clean-up day has been changed to June 1st
between 8am to 12pm.
FIRE COMMISION—Councilor Catt wanted to thank Assistant Chief, Jeff Jones, for the grant of$275,000
received for the Air Pac. Commission will meet after Council to award early bid openings.
BUDGET COMMISSION—Councilor Catt reported that sales taxes are in excess of our budgeted projections.
Budget Committee approved an amendment for the Animal Shelter. Animal Shelter has been able to reduce their
budget by$10,500 and the$9,500 difference to come from General Funds for a new vehicle. Animal Shelter has
also had a private corporation donate$12,500 for new carrier.
Councilor Catt made a motion, seconded by Councilor Tyrone to approve the budget amendment of 10,500 from
Animal Shelter and 9,500 from General Fund. Upon voice vote, the voting was unanimous.
AIRPORT COMMISSION—Councilor Robinson reported that the Runway Rehab Project is moving forward and
on schedule. Pavement and underlying soil is being removed. Schedule anticipates having the runway
completed by Mid-June. The contractor will begin taxiway reconstruction and the entire project has a projected
completion date of Mid-October.
INSURANCE COMMISSION—Councilor Coleman reported that there will be a monthly meeting set for the
second Tuesday of each month at 3:30pm. Committee has decided to bid out the Life Insurance. The City wants
to offer to employee the ability to have additional life coverage for spouses and children. Our current plan only
offers additional if we have a so many sign up for the program. Currently, The City has optional vision insurance
with Humana. The committee would like to add another vendor, Cigna, to the optional vision program to give city
employees a better choice.
Councilor Catt made a motion, seconded by Councilor Robinson to approve the addition of Cigna as a vendor in
the optional vision program. Upon voice vote, the voting was unanimous.
Having no further business to come before the City Council, Councilor Robinson moved, second by Councilor
Mondy to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at
1:58p.m.
PASSED and APPROVED this_6th_day of June 2013.
' f
WILLIAM H. JOHNSON, rAYOR'
ATTEST:
PHILL - • -A, CITY CLERK
Minutes prepared by: Tracy Camper, Jr. Deputy City Clerk
r
tip
67..;
•
CITY OF WEST MEMPITI6
205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500
BID TABULATION SHEET,
MAY 16,2013
WEST MEMPHIS FIRE DEPARTMENT
FIFTY(50) Self Contained Breathing Apparatus and the
Trade in on Thirty-Six(36) Self Contained Breathing Apparatus
Ferrara Fire Apparatus, Inc. New equipment
Item# 1 &2
Plus tax.
Optional equipment$
Item# 3 & 4
Plus tax
Trade amount $
Total $
Casco of Arkansas- New equipment "t$ a???� 71)
Item# l&2
Plus tax.
Optional equipment$`{" 1 1 / 'f 7
a°°
Item#3 &4 f 41N, 3 a.•'/,
Plus tax
Trade amount $ 1 ', 0 CO
Total $ 5.3 110529_.
An Equal Opportunity Employer
CITY OF WEST MEMPIII6
205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 •(870)732-7500
EVS-Mid-South New equipment -+-$ 2. 1s iv, ---
Item# 1 & 2
Optional equipment $+ 02
Item#3 & 4
Plus tax
0
Trade amount $ .5 000 _.---
Total $ 317, 70 Y 3°
Metropolitan Fire Extinguisher New equipment $ /■10 8; 61
Item# 1 & 2
Plus tax
Optional equipment$ •
Items # 3 &4
Plus tax
Trade amount $
Total $
An Equal Opportunity Employer
BID
Public Works
TWO NEW 25 YARD TRASH TRUCKS WITH CRANE RATED GRAPPLE
May 16, 2013
Bid 2 Trucks Less Trade-In TOTAL BID
Allowance
Description
Crows #1 $ 249,900.00 $ 18,000.00 $ 231,900.00
Crows#2 $ 250,922.00 $ 18,000.00 $ 232,922.00
Diamond International NO BID
MHC Kenworth NO BID
Scruggs Equipment#1 $ 265,560.00 $ 31,400.00 $ 234,160.00
Scruggs Equipment#2 $ 265,704.00 $ 31,400.00 $ 234,304.00
Scruggs Equipment#3 $ 318,274.00 $ 31,400.00 $ 286,874.00
Stringfellow, Inc. #1 $ 233,376.00 $ 3,000.00 $ 230,376.00
Stringfellow, Inc. #2 $ 234,380.00 $ 3,000.00 $ 231,380.00
Tag Truck Center#1 $ 227,997.16 $ - $ 227,997.16
Tag Truck Center#2 $ 229,569.16 $ - $ 229,569.16
Tri-State Mack $ 253,800.00 $ 20,000.00 $ 233,800.00
TCS $ 236,504.00 $ 42,000.00 $ 194,504.00
BID
Public Works
ONE NEW FORKLIFT
May 16, 2013
The Lilly Company Wiese USA
Description
Forklift- I.C. Engine, Four Wheel Pneumatic Tire,
NO BID 28,016.00
rated at 5000 lb capacity
TOTAL BID 28,016.00
Vector Disease Control , Inc .
Mosquito Surveillance and Control Report
for the
City of West Memphis
Monthly Report
PO Box 2433 . 65 Peden Road . West Memphis,Ar.
T- 870.735.4688 .
www.vdci.net
ti
1 Mosquito Surveillance and Control Report
City of West Memphis Activity Report
May
Vector Disease Control, Inc. (VDCI) provides a proven, scientific approach to mosquito
control for City of West Memphis. VDCI's operations include larval and adult mosquito
surveillance followed by the application of larvicides and adulticides. In addition, our
office responds to service requests from the public.
Mosquito Surveillance
VDCI has utilized a total of six (6) New Jersey light traps placed in residential and
recreational areas throughout the city of West Memphis. These traps collected nights
flying mosquito that are attracted to light, for the total of 91 for the month of May.
Larval Control Activity
Permanent water, flood water, artificial containers, and drainage system sites are
inspected for larval mosquito breeding on a regular basis. In total, over inspections found
the presence of mosquito larvae. As a result of these inspections 1.5 gals of Permanone
10EC and 123 lbs. of Aqua bac 200G were applied to these mosquito breeding sites.
Additionally, VDCI is continuing to eliminate breeding habitat for artificial container
mosquitoes by targeting bird baths, buckets, tires etc.
Adult Mosquito Control Activity
In response to community events and mosquito surveillance data, VDCI has responded to
2 service request in the month of May. Total of 38 altosid tablets was used to treat the
swimming pool and outstanding water. Each service request was address and treated
with adulticide and/or larvicide as necessary.
2 Mosquito Surveillance and Control Report
Summary
During the month VDCI has continued to provide exceptional control of larval and adult
mosquito populations. VDCI will remain diligent in our surveillance and control
activities to prevent a significant increase in the mosquito population. However, if VDCI
detects a significant rise in the mosquito population we will increase larval and adult
control. As always, VDCI welcomes residents with any mosquito-related questions or
concerns to contact VDCI's West Memphis office directly at 870.735.4688
Larvicide Applications
„........ ..
.....-- - ,
...reel Start Date: 5/1/2013 End Date: 5/15/2013
opy,.... - -
West Memphis
No of Amount Area
.
Date Location Habitat Larvae Larvicide Applied Treated
(oz.) (sq ft)
Treatment Area 1 Applications
5/14/2013 Pinnacle tires 0 Aquabac 2000 40.0 0.0
(62637-3)
Southern Tire Mart tires 0 Aquabac 200G 400.0 0.0
(62637-3)
Total Ounces Applied: 440.0 0.0
3.4 gals 0.0 acres
Total Larvicide Applied in Zone 1: 440.0 0.0
3.4 gals 0.0 acres
Treatment.Area 2 Applications
5/6/2013 903 Clement Rd swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
903 Straford swimming pool 0 Altosid XRG 2.0 0.0
(2724-451
Total Ounces Applied: 4.0 0.0
0.0 gals 0.0 acres
Total Larvicide Applied in Zone 2: 4.0 0.0
0.0 gals 0.0 acres
Treatment Area 4 Applications
5/6/2013 1400 Barton swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
Total Ounces Applied: 2.0 0.0
0.0 gals 0.0 acres
__ ....
Total Larvicide Applied in Zone 4: 2.0 0.0
0.0 gals 0.0 acres
Treatment Area 5 Applications
5/6/2013 1000 Mimosa swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
513 Cornell swimming pool 0 Altosid XRG 2.0 0.0
(2724-451
Total Ounces Applied: 4.0 0.0
0.0 gals 0.0 acres
5/10/2013 Garrison Ave ditch 0 Aquabac 2000 24.0 0.0
(62637-3)
Vector Disease Control International
65 Peden Road
Page 1 of 3 Marion,AR 72364
800-413-4445
illiONI.
Na. f Amount Area
.
Date Location Habitat Larvae Larvicide Applied Treated
(oz.) (sq ft)
5/14/2013 Guiltner Tires tires 0 Aquabac 200G 1.6 0.0
(62637-3)
Jones&Son tires 0 Aquabac 200G 1.6 0.0
(62637-3)
Total Ounces Applied: 27.2 0.0
0.2 gals 0.0 acres
Total Larvicide Applied in Zone 5: 31.2 0.0
0.2 gals 0.0 acres
Treatment Area 6 Applications
5/6/2013 717 Wilson swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
722 S.14th Street swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
803 Mc Auley Cir swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
Total Ounces Applied: 6.0 0.0
0.0 gals 0.0 acres
5/10/2013 S.9th Street ditch 0 Aquabac 200G 240.0 0.0
(62637-3)
5/14/2013 Mc Giff tires 0 Aquabac 200G 240.0 0.0
(62637-3)
Total Ounces Applied: 480.0 0.0
3.8 gals 0.0 acres
Total Larvicide Applied in Zone 6: 486.0 0.0
3.8 gals 0.0 acres
Treatment Area 7 Applications
5/6/2013 E.Monroe Ave outstanding water 0 Altosid XRG 1.0 0.0
(2724-451 )
N.11th outstanding water 0 Altosid XRG 2.0 0.0
Street/Richardson (2724-451 )
5/8/2013 1004 Roselawn swimming pool 0 Altosid XRG 2.0 0.0
(2724-451 )
East Jefferson tires 0 Altosid XRG 4.8 0.0
(2724-451 )
5/10/2013 200 S.8th Street ditch 0 Altosid XRG 2.0 0.0
(2724-451 )
5/15/2013 25&Jackson ditch 0 Altosid XRG 2.0 0.0
(2724-451 )
Total Ounces Applied: 13.8 0.0
0.1 gals 0.0 acres
Vector Disease Control International
65 Peden Road
Page 2 of 3 Marion,AR 72364
80041 34445
No of Amount Area
Date Location Habitat Larvae Larvicide Applied Treated
(oz.) (sq ft)
5/10/2013 Madison Ave ditch 0 Aquabac 200G 80.0 0.0
(62637-3)
5/14/2013 Geter Tires Co tires 0 Aquabac 200G 4.8 0.0
(62637-3)
Smith Tires tires 0 Aquabac 200G 480.0 0.0
Warehouse (62637-3)
Williams Tires tires 0 Aquabac 200G 320.0 0.0
(62637-3)
5/15/2013 Broadway Tires& tires 0 Aquabac 200G 320.0 0.0
Wheels (62637-3)
Monroe Ave ditch 0 Aquabac 200G 8.0 0.0
(62637-3)
S.10th Street ditch 0 Aquabac 200G 4.8 0.0
(62637-3)
S.11th Street ditch 0 Aquabac 200G 3.2 0.0
(62637-3)
S.14th Street vacant 0 Aquabac 200G 1.6 0.0
lot(outstanding water (62637-3)
S.15th Street vacant 0 Aquabac 200G 4.8 0.0
lot(outstanding water (62637-3)
S.17th Street vacant 0 Aquabac 200G 6.4 0.0
lot(outstanding water (62637-3)
S.20th Street vacant 0 Aquabac 200G 6.4 0.0
lot(outstanding water (62637-3)
S.21th Street ditch 0 Aquabac 200G 3.2 0.0
(62637-3)
S.Jefferson Ave tires 0 Aquabac 200G 3.2 0.0
(62637-3)
Tyler Ave ditch 0 Aquabac 200G 80.0 0.0
(62637-3)
Van Buren Ave tires 0 Aquabac 200G 1.6 0.0
(62637-3)
Total Ounces Applied: 1,328.0 0.0
10.4 gals 0.0 acres
Total Larvicide Applied in Zone 7: 1,341.8 0.0
10.5 gals 0.0 acres
Overall Total Ounces Applied 2,305.0 0.0
18.0 gals 0.0 acres
Vector Disease Control International
65 Peden Road
Page 3 of 3 Marion,AR 72364
800-413-4445
Adult Mosquito Surveillance Report
( .,....... Start Date: 5/1/2013 End Date: 5/15/2013
00
West Memphis
Trap Location Date Trap Set Trap Type Mosquito Species No. Collected
Zone 2 Collections
Golf Course 5/1/2013 NJ Light Trap Aedes vexans 2
Culex quinquefasciatus 3
Trap Total 5 (Avg. 5)
Vdci 5/14/2013 NJ Light Trap Culex quinquefasciatus 3
Trap Total 3 (Avg. 3)
Zone 3 Collections
Golf Course 5/14/2013 NJ Light Trap Culex quinquefasciatus 2
Trap Total 2 (Avg. 2)
Zone 5 Collections
Garrison 5/1/2013 NJ Light Trap Aedes vexans 5
Culex quinquefasciatus 19
Garrison 5/14/2013 NJ Light Trap Culex quinquefasciatus 19
Trap Total 43 (Avg. 21.5)
Zone 6 Collections
Goodwin 5/1/2013 NJ Light Trap Culex quinquefasciatus 6
Goodwin 5/14/2013 NJ Light Trap Culex quinquefasciatus 6
Trap Total 12 (Avg. 6)
Zone 7 Collections
VDCI 5/1/2013 NJ Light Trap No Mosquitoes 0
Trap Total 0 (Avg. 0)
East Polk Ave 5/1/2013 NJ Light Trap Aedes vexans 2
Anopheles quadrimaculatus 1
Culex quinquefasciatus 4
East Polk Ave 5/14/2013 NJ Light Trap Culex quinquefasciatus 7
Trap Total 14 (Avg. 7)
Vector Disease Control International
65 Peden Road
Page 1 of 2 Marion,AR 72364
800-413-4445
Trap Location Date Trap Set Trap Type Mosquito Species No. Collected
S.15th Street 5/1/2013 NJ Light Trap Aedes vexans 1
Culex quinquefasciatus 4
S.15th Street 5/14/2013 NJ Light Trap Culex quinquefasciatus 7
Trap Total 12 (Avg. 6)
Overall Trap Total 91
Overall Trap Average 7.6
Vector Disease Control International
65 Peden Road
Page 2 of 2 Marion,AR 72364
800-413-4445
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