Loading...
August 1, 2013 MINUTES WEST MEMPHIS CITY COUNCIL August 1,2013 A regular meeting of the West Memphis City Council was held on Thursday,August 1,2013 at 1:30 p.m. in the City Council Chambers at City Hall,205 S. Redding,West Memphis,Arkansas. Invocation was given by Larry Brown with the 8th Street Mission. Mayor Johnson called the meeting to order at 1:30p.m. Phillip Para, City Clerk,called the roll. Those present were:Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: James Holt, Melanie Hutchinson, Lorraine Robinson, Tracy Catt,James Pulliaum, Herman Coleman, and Willis Mondy. Those absent were: Taz Tyrone, Ramona Taylor and Marco McClendon. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for Worthington Park Christmas Tree Lighting were opened at 1:00pm and copies of the bid tally sheet given to the City Council. Councilor Robinson made a motion,seconded by Councilor Pulliaum to accept the bids and refer to A& P Commission for final disposition. Upon voice vote,the voting was unanimous. Bids for Pump Station upgrade(Lift Station 33 Rehab)were opened at 1:00pm and copies of the bid tally sheet given to the City Council. Councilor Robinson made a motion,seconded by Councilor Pulliaum to accept the bids and refer to Utility Commission for final disposition. Upon voice vote,the voting was unanimous. MINUTES Councilor Catt moved,seconded by Councilor Pulliaum to dispense with the reading of the minutes of July 18,2013 City Council meeting and approve them as submitted. Upon voice vote,the voting was unanimous to approve. PERMISSION REQUEST Councilor Pulliaum made a motion,seconded by Councilor Robinson to approve the Certification of Appointment of Commissioner, Glenda Nelson,to the Housing Authority. Upon voice vote,the voting was unanimous. Councilor Pulliaum made a motion, seconded by Councilor Catt to approve payment of$290,444.95 to EVS Mid-South for Life Pack Apparatus. Upon voice vote,the voting was unanimous. Councilor Catt made a motion, seconded by Councilor Pulliaum to approve payment of$146, 744.10 to Shelby Electric Company for landscaping project at 7th Street Overpass. Upon voice vote,the voting was unanimous. Councilor Catt made a motion,seconded by Councilor Pulliaum to approve payment of$62,619.18 to Brawley Consulting Engineering for a portion of Ingram Blvd/Southland Drive. Upon voice vote,the voting was unanimous. Councilor Pulliaum made a motion,seconded by Councilor Coleman to give permission for the Mayor to sign an Agreement for between the Mid-South Community College and Delta Cuisine:A Southern Kitchen Incubator, Inc. Upon voice vote,the voting was unanimous. COMMITTEE REPORTS Insurance Committee—Councilor Coleman reported that the Basic Term Life was bid out. Only one company was found that would not have a minimum employee sign up with no increase in cost to the employee. Councilor Catt made a motion, seconded by Councilor Mondy to accept bid from Cigna for the Basic Term Life Benefits. Upon voice vote,the voting was unanimous. ANNOUNCEMENTS Councilor Pulliaum informed the Council that a meeting will be held at 3:30pm for the residents of Westwood Apartments. The meeting will be held in the Council Chambers. Councilor Coleman thanked the Crittenden Regional Hospital for all it does for the community. Having no further business to come before the City Council, Councilor Pulliaum moved, second by Councilor Coleman to adjourn. Upon voice vote,the voting was unanimous. The meeting adjourned at 1:46 p.m. PASSED and APPROVED this_15_day of August 2013. WILLIAM H.JOHNSON, YOR ATTEST: IL . •, ITY CLERK Minutes prepared by: Tracy Camper,Jr. Deputy City Clerk yy West Memphis Utility Commission AA P.O. Box 1868 • 604 East Cooper (870) 735-3355 • Fax (870) 732-7623 West Memphis, Arkansas 72303 Lift Station 33 Rehab Company Bid Water and Wastewater 1 0 q, B and B Contractors \ L-1 boy An Equal Opportunity Employer City of West Memphis Christmas 2013 Worthington Park—Tree Lighting **Bid Tab** Company Name Contact Name Schedule I & II Schedule I & III i` � -�?.� -»""N '�� � �X:�z-H'r. �� • �� u'�'s�' ��..�`a �,N '�Et �d"�. � r ', 0s3�`: f I ! i �. I I __..�t�� �:»,.a, "¢,;�:.»...,,.r xl...:...a...,..�.»,,,.,�zem:,a:��a,�..... �"„.,.«. ._��..,,___. ..... ,u,.rz.,�»�.. ......act__M..._..... �3'..:-,..,,�.vx..;xi.�a....,...,..,.»S._M�.,.�i.,,,:,was.:�,:�����a.`=...�,.�,2....:.,.a.✓ ,...:m: srn' aa� `� � - r '" +� i�' 7 �� Ya ��. ". 'hire 1 a ter.•.. .•��.� �:�.�.���.._u�.�_�.�... ��..��. .�.� ..�.a.� :�. ,��.��....�..�.�� �a� �..��`.�w �,� ���.�.��y.�,. � CERTIFICATE OF APPOINTMENT OF COMMISSIONER OF THE HOUSING AUTHORITY OF THE CITY OF WEST MEMPHIS, ARKANSAS WHEREAS, the Mayor and City Council of the City of West Memphis, Arkansas, held a duly authorized regular meeting on the JS2 day of Au bus-t, Zc►3 at which meeting by virtue of my office as Mayor, I presided; and WHEREAS, at said meeting the following action was taken: The Board of Commissioners of the West Memphis Housing Authority designated Glenda Nelson to serve as a Commissioner of the Housing Authority the term of five years. Upon roll call vote for approval and confirmation of as a Commissioner, the voting was as follows: Aye: No: NOW, THEREFORE, pursuant to the provisions of Section 1 of Act 77 of 1943, 6LENDP / - a'J is approved and confirmed by the City Council of the City of West Memphis as Commissioner of the Housing Authority to serve the remainder of retired Commissioner John Ross, which term expires November 2017. MAYOR ATTEST: CITY CLER (SEAL) CERTIFICATE OF MAYOR I, WILLIAM JOHNSON, Mayor of the City of West Memphis, Arkansas, hereby certify that the foregoing certificate was duly filed in the office of the Clerk of the City of West Memphis, Arkansas, on the day of s---r MAYOR DATE: e( / CERTIFICATE STATE OF ARKANSAS COUNTY OF CRITTENDEN ) The undersigned, City Clerk of the City of West Memphis, Arkansas, hereby certified the Oath of Commissioner of the Housing Authority of the City of West Memphis, Arkansas, of was filed in my office on the day of Certified under my hand and seal of said City this day of (SEAL) West Memphis Housing Authority 390 South Walker, West Memphis, AR 72301 Phone: 870-735-3520 Fax: 870-735-1772 Executive Director,Timothy J. White Commissioners: Asst.Executive Director,Carolyn Mooney Alfred Smith,Jr.,Chairman Section 8 Housing 870-735-1765 John Roberts,Vice-Chairman Program Manager, Larry Leaks Eugene Seals,Commissioner July 22, 2013 Joyce Birdo,Commissioner John Ross,Commissioner Honorable Mayor William Johnson City of West Memphis 205 South Redding West Memphis, Arkansas 72301 Dear Mayor Johnson: At our regular monthly Board of Commissioners meeting held on June 17, 2013 Mrs. Glenda Nelson, was appointed by unanimous vote as Commissioner to serve the remaining five-year term of retired Commissioner John Ross, June 2013 to November 2017. We are enclosing four (4) copies of the following documents on Commissioner Glenda Nelson to be completed and returned to this office at your earliest convenience: 1. Oath of Commissioner executed by Glenda Nelson. 2. Certificate of Appointment of Commissioner to be completed from the Minutes of the City Council. 3. Certificate of Mayor to be executed by you, and 4. Certificate to be executed by the City Clerk. After these documents have been executed,we respectfully request you return two(2) complete set of copies to this office, retaining the other two (2) complete set of copies for your files. Please enclose a copy of the Minutes of the City Council meeting confirming this appointment, for our records. Sincerely, FLU-i C#J Neu— WEST MEMP S HOUSING AUTHORITY br o ,� Timot J. I hite Executive Director TJW/cam T .E . Enclosures 708.633.4622 Bridging Gaps for Brighter Tomorrows MINUTES OF REGULAR MEETING OF THE HOUSING AUTHORITY OF WEST MEMPHIS HELD ON THE 17TH DAY OF JUNE 2013 Members of the Housing Authority of West Memphis Board of Commissioners met in Regular Session on Monday,June 17,2013 at 6:00 p.m.held in a dinner meeting at the new office building, West Memphis Housing Authority, 390 South Walker Street, West Memphis, Arkansas. The meeting was called to order by the Chairman, and upon roll call, those present and absent were as follows: Present: Commissioners Alfred Smith, Jr., John Roberts, Joyce Birdo, Eugene Seals and Glenda Nelson Absent: None Others attending the meeting were Timothy J. White, Executive Director, Carolyn Mooney, Assistant Director, Queen Johnson, Office Manager, and Sheila Handy, FSS Coordinator. There being a quorum present, the following business was transacted. Swearing into office as Commissioner for new Commissioner Glenda Nelson was performed at the beginning of the meeting. Chairman Alfred Smith read commissioner oath and Commissioner Glenda Nelson repeated the oath. Commissioner John Roberts moved the Minutes of the Regular Meeting held May 13, 2013 be approved as presented and read. This motion was duly seconded by Commissioner Joyce Birdo and carried by unanimous vote. Commissioner Joyce Birdo moved that the Public Housing and Section 8 check vouchers, representing expenditures incurred during the month of May 2013 be approved and accepted. This motion was duly seconded by Commissioner John Roberts and carried by unanimous vote. Chairman Smith presented to the Board a list of five(5)move-out tenants with account balances for Courtyard Apartments development to be written off to collection losses as uncollectable for a total of$$769.84. (see attached list). These accounts have been turned over to a collection agency for collection. Commissioner Birdo moved the foregoing list of move-out account balances be approved as read, which motion was duly seconded by Commissioner John Roberts and carried by unanimous vote. The Chairman declared said motion approved and adopted. • Earle Housing Agency Business: Commissioner John Roberts moved the Earle Housing Agency check vouchers representing expenditures incurred for the month of May 2013, be approved as presented and read. The motion was duly seconded by Commissioner Joyce Birdo and carried by unanimous vote. Mr. White reported lease-up is at 58 currently, but at this time, we have two (2) vouchers/families searching in order to keep 100% lease-up. WMHA Other New Business: Commissioner Joyce Birdo and Commissioner Glenda Nelson attended the Commissioner Fundamentals Workshop at the Southwest NAHRO Conference in Galveston, Texas, both commissioners received their certification. Mr. White reported HUD approved our Emergency Maintenance Grant Application for sewer replacement in the amount of$830,832.00. Public Housing FSS grant approved for $21,326.00, cut to a part-time program coordinator position. Mr. White reported that two (2) HCV FSS participants graduated for the HCV FSS program on May 8, 2013. One graduate received a check in the amount of$14,838.00 and the other graduate check in the amount of$5,030.00. Ms. Handy reported that eight (8) new applicants have signed a contract for enrollment in the program. To date, the Section 8 FSS Program had seventeen(17) families to graduate and complete the program. Mr. White reported that Lubin has completed the new windows installation for Wil-Mor Home development and the 5% retainage will be paid upon completion of closeout documents and final payment request is received. There being no further discussion to come before the meeting,Commissioner John Roberts moved the meeting adjourn which motion was duly seconded by Commissioner Glenda Nelson and carried by unanimous vote. A AN—ALFRED SM4 , JR SECRETW',,-T' 'AS RER-TIMOTHY J. WHITE OATH OF COMMISSIONER OF HOUSING AUTHORITY OF THE CITY OF WEST MEMPHIS,ARKANSAS I, GLENDA NELSON , DO SOLEMNLY SWEAR (OR CONFIRM) THAT I WILL SUPPORT THE CONSTITUTION OF THE UNITED STATES AND THE CONSTITUTION OF THE STATE OF ARKANSAS, AND THAT I WILL FAITHFULLY DISCHARGE THE DUTIES OF THE OFFICE OF COMMISSIONER OF THE HOUSING AUTHORITY OF THE CITY OF WEST MEMPHIS,ARKANSAS, UPON WHICH I AM NOW ABOUT TO ENTER. \ ` ^ \��) lb 3 l \ n SIGNATURE ~~*********************************************~************************************* I, Shelia Handy, Notary Public in and for the County of Crittenden and the State of Arkansas hereby certify that Glenda Nelson to me personally known and by me known to be one of the Commissioners of the Housing Authority of the City of West Memphis,Arkansas, appeared before me on the 17th day of June, 2013 and made the above oath. .11A/V40 , ' NOTARY PUBLIC My Commission Expires: _ c9 Memorandum of Agreement between Mid South Community College and Delta Cuisine: A Southern Kitchen Incubator, Inc. Addendum 2.0 The City of West Memphis will direct the grant award from the Arkansas Economic Development Commission (AEDC)to be used for construction and related activities for the Delta Cuisine Kitchen Incubator facility,which will be located on the campus of Mid South Community College (MSCC), also located in West Memphis.The kitchen incubator focus is on economic development and job creation for low/moderate income households (LMI) in Crittenden County. MSCC has compatible interest in supporting this shared goal and has agreed to be a long term partner in the pr 'ect. In th a • '' ' .r ceases operation, MSCC agrees to use the facility in accordance wit gr guidelines and th: use will be subject to City approval as the grant recipient. President William Johnson Mid South Community College Mayor of West Memphis �� ~� �*�*c� ' Date Date FOR OFFICE USE ONLY; OARKANSAS ACEDP#79 - Funding Year: Economic Development Commission Grants Manager: Grants Admin/PDD: ACEDP GRANT APPLICATION ((:rrr t iniicii) IX. PROJECT INFORMATION a) Estimate the number of consecutive calendar days for construction: 180 b) Enter the square footage of the proposed building(if applicable): Renovation: 0 New Construction: 3,500 Total Square Feet: 3,500 c) List all parcels of land to be acuired for the project(donated and/or fee simple). Include size references for these parcels(if applicable): MSCC to donate suitable parcel on north campus. d) Estimated number of easements(donated and/or acquired) needed for this project: 0 X.CERTIFICATION OF CHIEF ELECTED LOCAL OFFICIAL To the best of my knowledge and belief,all data contained in this application is true and correct and its submission has been duly authorized by the governing body. I understand that if the application is found to contain significant misinformation or deviates significantly from the integrity of the ACEDP application process,this appication will be automatically eliminated from further consideration for funding. Signature: Title: Mayor of West Memphis,AR Typed Name: William Johnson Date: Print Form I I ARKANSAS ECONOMIC DEVELOPMENT COMMISSION z 4 A GRANTS DIVISION E„4 gyp-+ 0 0 900 W.CAPrr0L AVENUE,SurrE 400 u 4, LITTLE ROCK,ARKANSAS 72201 PHONE: 501-682-1211 yFAX: 501-682-7499 0 0 0 DHEATLEY @ ARKANSASEDC.COM Z WWW.ARKANSASEDC.COM • PAGE 3 FOR OFFICE USE ONLY; ACEDP#79 - ��� Funding Year: Economic Development Commission Grants Manager: Grants Admin/PDD: ACEDP GRANT APPLICATION (:,)‘cr I';igL NATIONAL OBJEI;I'IVE(CHECK ONE): APPLICATION TYPE: ❑ ED Set-Aside © Benefit LMI Person ❑ Public Works 0 Loan-to-Industry ❑ Eliminate Slum or Blight ❑ Public Facilities 0 Infrastructure(list below) ❑ Urgent Need ❑ Innovative Projects ® Building I.APPLICANT INFORMATION III. PROJECT INFORMATION Applicant Name:City of West Memphis Project Scope:Construction of a 3,500 sf building to house a food products incubator. Mayor/County Judge Name and Title: William Johnson Project Type (Refer to Project ID List): [1G-Building Address (Physical and P.O.Boxes please): PO Box 1782 Project Address (NO P.O.Boxes please): 205 S. Redding St. 2000 West Broadway City/State/Zip Code: West Memphis, AR 72301 City/State/Zip Code: West Memphis,AR 72301 Phone: ( 870 ) 732 - 7500 Email: dwallace @citywm.com County: Crittenden County: Crittenden IV. PROJECT SUMMARY II. PREPARER INFORMATION (BRIEFLY DESCRIBE THE ACTIVITIES TO BE UNDERTAKEN FOR THE PROJECT): Preparer Name: Ross Allen Construction of a 3,500 sf building to house a food products incubator. Company/PDD Name: East AR POD Address (Physical and P.O.Boxes please): *Please list all infrastructure activities: PO Box 1403 2905 King St. V. TYPE OF APPLICANT(CHECK ONE): *All joint applications must be City/State/Zip Code: accompanied by cooperative Jonesboro,AR 72403 © City agreements between all jurisdictions applying for funds in the application. See "Application ❑ County Phone: ( 870 ) 932 - 3957 Guidelines"for joint application ❑ Joint* procedures. rallen @eapdd.com Email: *List Minor Parties: Coun : Craighead PAGE 1 • FOR OFFICE USE ONLY; ''`® ARICANSAS ACEDP 1179 - Funding Year: Economic Development Commission Grants Manager: Grants Admin/PDD: ACEDP GRANT APPLICATION (con>Iftied, VI. BO BENEFIT INFORMATION VI. EO BENEFIT INFORMATION(CONTINUED) Total families served to be served: 9.835 LMI Percentage (%): 59 *Total persons to be served/jobs created: 27,236 (*LMIPersons/Total Persons-LMI Percentage) Total LMI families: 5,812 Total LMI persons/jobs: 16,094 Source of Information: 2010 Census,HUD CPD Ethnicity Breakdown: 035 Race Hispanic County Code: a.White/Caucasion 9,020 177 (a) Census Tract: 301-305,312 b.Black/African American 16,667 59 (b) Block Group(s): 74540 c.Asian 103 0 (c) d.Pacific Islander/Native Hawaiian 6 2 (d) Income Levels e.Asian&White 12 0 (e) f.Black/African American&White 117 0 (fl Extremely Low: g.American Indian/Alaska Native 110 0 (g) Low: &Black/African American Moderate: h.Other: 1201 181 (h) Non-LMI: TOTAL 27,236 419 *All information concerning LMI census numbers must *NOTE: Every person should be represented in the be filled out for accurate information for your community "Race" column(a.thru h.). The "TOTAL" should equal and/or service area of the project. If you are uncertain the "*Total persons served"at the top of the page. how to secure these figures,please talk with an AEDC Grants Division Staff member. Total female head of households: 2,871 Total elderly persons: 3,001 Total handicapped persons: 4,360 VIII. TOTAL PROJECT BUDGET(LIST SOURCES OF FUNDS): VII.STATE/U.S.REPRESENTATION INFORMATION a) ACEDP $ 200,000 State Senator(s)/District(s): 24 b) Local $ c) Delta Regional Auth $ 400,000 d) Mid-South CC $ 200,000 State Representative(s)/Districts: 50 e) $ a) Total $ 800,000 U.S.Congressional District: Comments on Funding/Budget: AR-01 PAGE 2 Request to Incur Costs Delta Cuisine; A Southern Kitchen Incubator 6/26/2013 Jean Noble, Senior Grants Manager Arkansas Economic Development Commission 900 West Capitol Avenue, Suite 400 Little Rock,Arkansas 72201 Re: ACEDP Project#790-0 Request to Incur Costs Dear Ms.Noble: The City of West Memphis is anticipating award of an Arkansas Community and Economic Development Program (ACEDP) grant. We are therefore requesting authority to incur costs for each of the specific activities,as justified,below: Publication fees associated with application, public hearing, release of funds, and/or environmental review; and Planning, design,and engineering activities I understand that authorization to incur costs is subject to the following conditions: 1) No costs incurred prior to the date of this letter may be reimbursed. 2) All costs claimed must be reasonable and documented. 3) The Arkansas Economic Development Commission will reimburse only those costs covered by and approved in a final grant agreement and specified in a contract between the Grantee and the contractor. 4) If for any reason a grant agreement cannot be consummated,the Arkansas Economic Development Commission will not be responsible for reimbursing any costs. 5) It is expressly understood that at this time that A. No judgment as to the quality and adequacy of the information submitted has been made; B. No commitment of grant funds is inferred; C. This authorization to incur costs in no way implies approval of the parameters of the project scope of work submitted for review;and D. Any costs incurred as a result of activities inconsistent with the project scope approved by the Arkansas Economic Development Commission in the grant agreement are ineligible for reimbursement with ACEDP grant funds. We would appreciate your concurrence with this request. Sincerely, William Johnson Mayor of West Memphis City of West Memphis Basic Term Life Proposal Schedule of Benefits Summary Eligibility All active,full-time U.S.Employees of the Employer regularly working a minimum of 30 hours per week. Basic Life Benefit $10,000 Covered Earnings Definition Employee's annual wages or salary,excluding extra compensation,bonus, commission,and overtime. Eligibility Waiting Period No waiting period Guaranteed Issue Amount $10,000 Minimum Benefit $10,000 , - '` ; Benefit Reduction Schedule Benefits 65%@ age 70,45%@ age 75,30%@ age 80,30%@ age 85, 30%@ Reduce to: age 90,30%@ age 95 Waiver of Premium with Must be totally disabled before age 60 Extended Death Benefit 9 month waiting period Benefit provided to age 65 Eligibility for Waiver of Premium continues if the group policy is terminated Extended Death Benefit coverage during elimination period,no premiums required during this time Continuation for Disability Life coverage continued for a disabled employee over the age of 60 on a (Age 60+) continuing premium paying basis for up to 12 months Continuation of Insurance Family Medical Leave(12 weeks) Family Military Convalescence Support(12 weeks) Terminal Illness The lesser of 50%up to 50,000 for Basic benefits Coverage available for employees and spouses Employer Contribution 100% Number of Eligible Employees 408 Beneficiary Services -Comprehensive package of financial,bereavement and legal counseling- Available for benefit payments>_$5,000 Beneficiary Designation Recognize Prior Beneficiary Designations or Pay According to Succession Schedule(if no beneficiary has been designated) Spouse Eligibility Employees must participate in voluntary plan for dependents to participate Domestic Partners Excluded Spouse Life Benefit $5,000 Coverage ends at age 70 Infant/Child Life Benefit birth to 6 months: $500 6 months to 19 years:$2,500 to$2,500 25 years(if full time student) Dependent Guaranteed Issue Amoun i Spouse:$5,000 Child:All Guaranteed Issue r I § " ,��.,,, Ala � °} :3- � '�` mss. 2 r ,r,�„� ' w,. � �,.:'2`� x�t :� &� � . d.�. x m vy.wuak.a * . aaa s s g� $4,046,000 $0.2100 per$1,000 $849 $0.90 per family We have separate rates for ported individuals. Rates are guaranteed for 2 years Rates are only valid if the product is sold as part of this package „ `rr „�-...,. -. , ;„ !, w a s ` 0 $ ``.,, 5 (4.1. �" I'Mrialle11444n: .1 Rates include a Flat 10%Commission