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September 19, 2013 ~ MINUTES WEST MEMPHIS CITY COUNCIL September 19, 2013 A regular meeting of the West Memphis City Council was held on Thursday, September 19, 2013 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by Reverend Bob Burnham. Mayor Johnson called the meeting to order. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors, Ramona Taylor, Herman Coleman, Willis Mondy, James Holt, Lorraine Robinson, and James Pulliaum. Those absent were: Councilors: Marco McClendon, Taz Tyrone, Melanie Hutchinson and Tracy Catt. Quorum being present, Mayor Johnson proceeded with the meeting BID OPENINGS Bids for the 2013 Street Overlay& Street Improvement Program were opened at 1:00 p.m. and copies of the bid tabulation were given to the City Council. Councilman Pulliaum made a motion; seconded by Councilwoman Taylor to accept the bids and refer to the Public Works Committee for final disposition. Upon voice vote, the voting was unanimous to approve. (See attached) Mayor Johnson said the Public Works Committee is to meet immediately after the meeting to award the bid. MINUTES Councilman Pulliaum made a motion; seconded by Councilwoman Taylor, to dispense with the reading of the minutes of the September 5, 2013 City Council Meeting and approve as presented. Upon voice vote, the voting was unanimous to approve. OLD BUSINESS 3mReadim0 AN ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 257 FRONT STREET, ALLOWING AN INSIDE TOWING FACILITY IN AN I-i, INDUSTRIAL DISTRICT Councilman Pulliaum made a motion; seconded by Councilwoman Taylor to amend Page 1, Section1, Item 5 to read: Provide additional required hard surface drives and parking. (Have completed/n90days, orbonpmmnry certificate of occupancy shall be revoked ) Upon voice vote, the voting was unanimous to amend. • C�ib/AborneyPeeples read the C]mdinanoafor the TH|R[]f\N[] FINAL time, omamended. ��ounmi|manpuUiauno nnodmommUon. seconded by��ounni|vvomnon Taylor to approve the Ordinance ammnlended. Upon voice vote, the L vodngvvmmunaninnouob»a9proVw. The Ordinance was adopted and assigned No. 2323. NEW BUSINESS R-1 A RESOLUTION TO APPROVE MIDCONTINENT ISO SERVICE AGREEMENT GENERAL TERMS AND CONDITIONS FOR WHOLESALE DISTRIBUTION SERVICE FROM ENTERGY OPERATING COMPANY Councilman Pulliaum moved, seconded by Councilwoman Taylor to suspend the rules and read the title only of Resolution R-1. Upon voice vote, the voting was unanimous to approve City Attorney Peeples read the Resolution. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Resolution. Upon voice vote, the voting was unanimous to approve. John Rimmer, General Manager of West Memphis Utilities explained the agreement replaces an agreement with Entergy. If you do not own the transformers, you are required a distribution fee to go through their transformers. There is no additional cost. The only change is changing the service agreement from Entergy to MISO. The Resolution was adopted and assigned No. 2034. PERMISSION REQUESTS Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to give permission to pay AT&T S11acooun1$g3.46T.00 for m software update. Upon voice vote, the voting was unanimous to approve. COMMITTEE REPORTS Councilman Mondy reported the"Meet Your Police Officers"event was a big nucoema. Approximately 100 kids turned out. Also he announced that National Night Out will be October 31d Councilman Holt reported there are now three tennis courts open at Tilden Rodgers Park. Councilwoman Robinson announced that Keep America Beautiful will be here October 3!d to certify Keep West Memphis Beautiful. There will be training in the morning and then a luncheon at noon. ANNOUNCEMENTS Mayor Johnson announced that he was told this week that West Memphis Municipal Airport has been name the #1 Airport in Arkansas out of 91 airports. Mayor Johnson announced that Buzz Hardin, a senior at West Memphis High School and Ralph Hardin, our Evening Times reporter's son, is a National Merit Scholarship Semi-Finalist. Having no further business to come before the City Council, Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to adjourn. Upon voice vote, the voting was unanimous to approve. The meeting adjourned at 1:50 p.m. PASSED and APPROVED this A rot day of October 2013. J 10c4/ WILLIAM H. JOHNSON, AYOR ATTEST: --•__ I --- PHILLIP PARA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk J J BID TABULATION Public Works West Memphis 2013 Street Overlay & Street Improvement Program September 19, 2013 Bidder Bid Amount cu 1 APAC Tennessee, Inc. $ :30(6 a, I 2 Lehman-Roberts Co. $ k? )17 11 S Ls—L ' ... ASPHALT PAVING CO. Phone: 901.829.2009 Fax: 901.829.2006 PO BOX 739 Atoka,TN 38004 asphaltpavingmemphis Olfinlail.com CONTRACT . NAME CLARK TOWING Date: 8126/2013 Address: 257 FRONT ST Phone: 870-5144900 City: WEST MEMPHIS State: AR Col: Job Location:PAVE PARKING LOT Job Tel: Ci S 2, 3 pecification of Contract 1.AREA OF APPROX 925 SQ YDS WILL BE GRADED AND A GRASS CONTROLLED SOLUTION WILL BE APPLIED. 2.AREA WILL BE PAVED WITH 2"OF A 411E HOT MIX ASPHALT AND ROLLED. 3.LOT WILL BE STRIPED WITH A HEAVY DUTY TRAFFIC PAINT. 4.AREA WILL BE CLEANED UPON COMPLETION OF WORK. �� L C I,the udersigned contractor,quote a price of: $10,860.00 1r) All labor,taxes and materials Included,to be paid as follows: (cash,check accepted) 4� u a 100/o on completion of job © 50%deposit, balance on completion PN.c.\rill ' ) Y Any alteration or deviation from above specifications Involving extra costs,will be executed only upon 7 05)6' C) written orders,and will become an extra charge,over and above the estimate.All agreements contingent C upon strikes,accidents or delays beyond our control a ti, Respectfully submitted: DARREN FEATHERS Darren Feathers 777"`��� ACCEPTANCE OF PROPOSAL " The above prices,specifications and conditions are satisfaction and are hereby accepted.You are authorized to do the work as \ specified.Payment will be made as outlined above do n 'v`\J Bid Date: 8/26/2013 Acc= d D e: "` t t�r I Contractor: DARREN FEATHERS By: . 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