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November 21, 2013 MINUTES WEST MEMPHIS CITY COUNCIL November 21,2013 A regular meeting of the West Memphis City Council was held on Thursday, November 21, 2013 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given Larry Brown with the 8th Street Mission. Mayor Johnson called the meeting to order at 1:30p.m. Tracy Camper, Jr. Deputy City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Willis Mondy, Marco McClendon, James Holt, Taz Tyrone, and Melanie Hutchinson. Those absent were: Herman Coleman. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENDING Bids for Community Development demolition were opened at 1:00pm and copies of the tabulation were given to the City Council. Councilor Pulliaum moved, seconded by Councilor Taylor to accept the bids and refer to Community Development for final disposition. Upon voice vote, the voting was unanimous. (Bid sheet attached) MINUTES Councilor Catt moved, seconded by Councilor Taylor to dispense with the reading of the minutes of November 7, 2013 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. NEW BUSINESS R-1 A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO THE POWER SUPPLY AGREEMENT WITH NRG POWER MARKETING, LLC, IN ORDER TO ALLOW SAID COMPANY TO SUPPLY POWER FOR THE CITY OF WEST MEMPHIS, AND FOR OTHER PURPOSES. Councilor Taylor moved, seconded by Councilor Pulliaum to table until the next council meeting. Upon voice vote, the voting was unanimous to approve tabling. Councilor Pulliaum moved, seconded by Councilor Taylor to suspend the rules and read the title only of Resolution R-2, R-3, R-4 and 0-1. Upon voice vote, the voting was unanimous to approve R-2 A RESOLUTION APPROVING AN AMENDMENT TO THE 2013 BUDGET FOR THE CITY OF WEST MEMPHIS, ARKANSAS AND FOR OTHER PURPOSES. City Attorney Peeples read the Resolution in its entirety. Councilor Taylor moved, seconded by Councilor Tyrone to approve the Resolution. Upon voice vote, the voting was unanimous to approve. The Resolution was adopted and assigned No. 2038. R-3 A RESOUTION APPROVING MATTERS PERTAINING TO INDUSTRIAL DEVELOPMENT REVENUE BONDS PREVIOUSLY ISSUED. City Attorney Peeples read the Resolution. Councilor Pulliaum moved, seconded by Councilor Taylor to approve the Resolution. Mayor explained that currently the bond is a 10 year and this will covert Skill Bosch bond issue to the life of the bond. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 2039. R-4 A RESOLUTION TO CREATE WITHIN THE WEST MEMPHIS UTILITIES THE POSITION OF ASSISTANT UTILITIES MANAGER AND FOR TOHER PURPOSES. City Attorney Peeples read the Resolution. Councilor Pulliaum noted the amended sections of the Resolution: Assistant Distribution Operator changed to Assistant Utility Manager, in job description remove technical school, and to insert the salary range as$3,175.00 to$3460.00 per pay period. Councilor Pulliaum moved, seconded by Councilor Catt to approve as amended. Upon voice vote, h voting was unanimous. The Resolution was adopted and assigned No. 2040. 0-1 AN ORDINANCE TO AMEND SECTION 8.04.120 OF THE WEST MEMPHIS MUNICIPAL CODE, TO SET GARBAGE COLLECTION FEES AND FOR OTHER PUPOSES. City Attorney Peeples read the Ordinance for the FIRST time Councilor Mondy made a motion, seconded by ihr Councilor Tyrone to suspend the rules and place the Ordinance on the second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Mayor Johnson explained that this is only commercial. Councilor Pulliaum moved, seconded by Councilor Taylor to add Resolution (R-5) to agenda. Councilor Catt explained that any and all budget adjustments must come in the form of a Resolution. Upon voice vote, the voting was unanimous. R-5 A RESOLUTION APPROVING AN AMENDMENT TO THE 2013 BUDGET FOR THE CITY OF WEST MEMPHIS, ARKANSAS, AND FOR OTHR PURPOSES. City Attorney Peeples read the Resolution. Councilor Taylor moved, seconded by Councilor Pulliaum to approve the Resolution. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 2041. Councilor Pulliaum moved, seconded by Councilor Taylor to add Resolution (R-6) to agenda. Upon voice vote, the voting was unanimous. R-6 A RESOLUTION APPROVING AN AMENDMENT TO THE 2013 BUDGET FOR THE CITY OF WEST MEMPHIS, ARKANSAS, AND FOR OTHER PURPOSES. City Attorney Peeples read the Resolution. Councilor Robinson moved, seconded by Councilor Taylor to approve the Resolution. Upon voice vote, the voting was unanimous. The Resolution was adopted and assigned No. 2042. PERMISSION REQUEST Councilor Taylor made a motion, seconded by Councilor Tyrone to give Mayor Johnson permission to pay Arkansas State Highway and Transportation Department$457,928.56. This is the City share for the Southland Drive-Phase II. Upon voice vote, the voting was unanimous. COMMITTEE REPORTS Public Works Commission—Councilor Taylor turned it over to Councilor Robinson to report on the City Wide Clean-up. Councilor Robinson reported that the fall cleanup was a great success. There were approximately 28 volunteers which were treated to pizza lunch provided by Pizza Inn. She also mentioned that she is in the process of filling out the application for a$10,000 GIF Grant to be used on projects for Keep West Memphis Beautiful. Having no further business to come before the City Council, Councilor Taylor moved, second by Councilor Robinson to adjourn. Upon voice vote, the voting was unanimous. The meeting adjourned at 1:56 p.m. PASSED and APPROVED this_5th_day of December 2013. WILLIAM H. JO N ON, MAYOR ATTEST: PHIL - *ARA, CITY CLERK Minutes prepared by: Tracy Camper, Jr. Deputy City Clerk Community Development Demolition Bids November 21, 2013 Hulbert Development Roy's Trucking Jones Trucking 804 Richardson Ave ` 15-LDC) ,1z1' ` s0,w i .S5 , c7° 129 South 9th l i , co q �' q ci g U° 532 South 9th 11S, .c' ` ISC j.`x' l SRS , 713 South 9th as- ,"`D 3 ,co Lt `i� .-5 , °x' 406 North 10th 9©o ,v° -@-;a co.p° a`t(:75 _©c) 1206 East Madison ����° -3 .cam `2 c °° 916 South 13th -Q r ,°° a -O.cc' (3,4-Lt.� °° I 925 South 13th 50J.°° l i%OO c,,. (3-ILA LAS aD 413 South 15th 3 oo 3-�1S-0,cm) 3IL,913,6° 512 South 15th a-;oiQ.cp Q_15CO,c" 3189-S . cc) 109 South 17th a- cc.p0 a.%tj-.(D") 3 g aD 115 South 17th a-$c0,Q° , %C.C° l i'aGS , 320 South 17th $cc, aO lc/DS 00 l IS GS, o(- 132 South 21st aria), c° a00.°D ZIS g5. °° ries■■■• f feirTitr731u . ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT AN. Scott E.Bennett P.O.Box 2261 Director Little Rock,Arkansas 72203-2261 Telephone(501)569-2000 7,, 'ti'j ; Telefax(501)569-2400 Voice/TTY 711 www.arkansashighways.com November 5, 2013 The Honorable William H. Johnson Mayor of West Memphis P.O. Box 1728 West Memphis, AR 72303-1728 Re: Job 110583 F.A.P. STPU-9448(36) Ingram Blvd.-East (Southland Dr.) (West Memphis) (S) Crittenden County Dear Mayor Johnson: APAC-Tennessee, Inc. of Memphis, Tennessee submitted the low bid of $2,254,564.31 for the referenced project at the Department's October 30, 2013 letting. The Arkansas State Highway Commission has tentatively accepted their proposal and will execute the contract upon receipt of the City's matching funds. The City's estimated share of costs for this project is calculated below. Total Cost Federal Share City Share Prelim. Eng. Department 3,938.82 3,151.00 787.82 Prelim. Eng. Consultant 123,776.00 99,021.00 24,755.00 Construction 2,254,564.31 1,803,651.00 450,913.31 Construction Engineering 225,456.43 180,365.00 45,091.43 Totals $ 2,607,735.56 $ 2,086,188.00 $ 521,547.56 Less Deposit Received 1,000.00 Credit for City Payments to Consultant 62,619.00 City Share Remaining $ 457,928.56 Your check for $457,928.56 (made payable to the Arkansas State Highway and Transportation Department) should be forwarded to this office as soon as possible. The contract will not be executed, and construction cannot begin, until your check is received. Submittal of these funds to the Department will be considered as your concurrence in the award of this contract. The Honorable William H. Johnson November 5, 2013 Page Two The Department will make every effort to assure the project is constructed in accordance with the plans and specifications, thereby minimizing the possibility of items being declared non-participating for federal funds. However, should any of the items be declared non-participating, the City would be responsible for 100% of their cost. Upon completion of the project, a statement will be prepared reflecting the final cost and respective matching shares. At that time, the City will be returned funds remaining over the deposit or billed for additional funds required. We look forward to working with the City to complete the proposed improvements. Should you have any questions or comments, please advise. Sincere y, Aroor , 2/Aladf:21 Fr,nk Vozel J,,21 eputy Director and Chief Engineer c: Assistant Chief Engineer-Planning Programs and Contracts Fiscal Services (2) Transportation Planning and Policy District 1 Job 110583 'C' File Phillip Sorrell, West Memphis City Engineer