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December 19,2013 MINUTES WEST MEMPHIS CITY COUNCIL DECEMBER 19, 2013 A regular meeting of the West Memphis City Council was held on Thursday, December 19, 2013 at 1:30 p.m. in the City Council Chambers at City Hall, 205 S. Redding, West Memphis, Arkansas. Invocation was given by City Councilman Herman Coleman. Mayor Johnson called the meeting to order at 1:30p.m. Phillip Para, City Clerk, called the roll. Those present were: Mayor William H. Johnson, City Attorney David Peeples, City Treasurer Frank Martin and Councilors: Melanie Hutchinson, Lorraine Robinson, Tracy Catt, James Pulliaum, Ramona Taylor, Herman Coleman, Marco McClendon, Willis Mondy, and James Holt. Those absent were:Alderman Taz Tyrone. Quorum being present, Mayor Johnson proceeded with the meeting. BID OPENINGS Bids for Public Works—2014 Annual Supply Bids were opened at 1:00 p.m. and a copy of the bid tabulation was given to the City Council. Councilwoman Robinson made a motion, seconded by Councilwoman Taylor to accept the bids and refer to the Public Works Committee for final disposition. Upon voice vote,the voting was unanimous to approve. The Public Works Committee is to meet immediately after this meeting to award the bids. MINUTES Councilwoman Robinson moved, seconded by Councilman Mondy to dispense with the reading of the minutes of December 5, 2013 City Council meeting and approve them as submitted. Upon voice vote, the voting was unanimous to approve. PUBLIC HEARING Mayor Johnson declared a Public Hearing open regarding liens imposed on certain properties for grass cutting, cleaning litter/debris and tree limbs; etc., contracted by the City of West Memphis pursuant to Ordinance 1385. He asked if there was anyone present to speak for or against this matter. Hearing none, Mayor Johnson declared the Public Hearing closed. OLD BUSINESS NEW BUSINESS Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to suspend the rules and read the title only of R-1, R-2, 0-1, 0-2, and 0-3. Upon voice vote, the voting was unanimous to approve. R-1 A RESOLUTION ADOPTING A BUDGET FOR THE OPERATION OF THE CITY OF WEST MEMPHIS FOR THE YEAR 2014, AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilwoman Taylor made a motion, seconded by Councilman Catt to approve the Resolution. Councilwoman Robinson said she objected to the Resolution because she did not agree with not including a raise for City Employees. Councilman Catt said the Budget Committee is to look into the possibility of raises in late February when the sales tax figures are in. Upon voice vote, the voting was unanimous. The Resolution was assigned No. 2044. R-2 A RESOLUTION CERTIFYING THE AMOUNTS OF LIENS IMPOSED ON CERTAIN PROPERTIES FOR GRASS CUTTING, CLEANING LITTER/DEBRIS AND TREE LIMBS; ETC., CONTRACTED BY THE CITY OF WEST MEMPHIS PURSUANT TO ORDINANCE NO. 1385 City Attorney Peeples read the Resolution. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Resolution. Upon voice vote, the voting was unanimous. The Resolution was assigned No. 2045. 0-1 AN ORDINANCE TO APPROVE A SHORT-TERM FINANCING OBLIGATION PURSUANT TO AMENDMENT 78 OF THE CONSTITUTION OF THE STATE OF ARKANSAS FOR THE ACQUISITION OF EIGHT POLICE VEHICLES FOR THE WEST MEMPHIS POLICE DEPARTMENT AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilman Catt made a motion, seconded by Councilwoman Taylor to suspend the rules and place the Ordinance on the second reading. Upon voice vote, the voting was unanimous. City Attorney Peeples read the Ordinance for the SECOND time. Councilman Lon Pulliaum moved, seconded by Councilwoman Taylor to further suspend the rules and place the Ordinance on the third and final reading. Upon voice vote,the voting was unanimous. City Attorney Peeples read the Ordinance for the third and final time. Councilman Catt made a motion, seconded by Councilwoman Taylor to approve the Ordinance. Upon voice vote,the voting was unanimous to approve. The Ordinance was adopted and assigned No. 2329. 0-2 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES FOR THE CITY OF WEST MEMPHIS AND WEST MEMPHIS ECONOMICAL DEVELOPMENT TO BE PROVIDED BY GASKILL STRATEGIES, LLC, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. 0-3 AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR CONSULTING SERVICES AND ADVERTISING AND PROMOTION FOR THE CITY OF WEST MEMPHIS AND THE WEST MEMPHIS ADVERTISING AND PROMOTION COMMISSION TO BE TO BE PROVIDED BY RED DELUXE, LLC, AND FOR OTHER PURPOSES City Attorney Peeples read the Ordinance for the FIRST time. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to add R-3 to the agenda and read by title only. Upon voice vote,the voting was unanimous. R-3 A RESOLUTION AUTHORIZING THE MAYOR TO SIGN A JOINT USE AGREEMENT BETWEEN THE CITY OF WEST MEMPHIS,ARKANSAS, AND SOUTHWESTERN BELL TELEPHONE COMPANY D/B/A AT&T ARKANSAS, AND FOR OTHER PURPOSES City Attorney Peeples read the Resolution. Councilman Pulliaum made a motion, seconded by Councilwoman Taylor to approve the Resolution. Upon voice vote,the voting was unanimous. The Resolution was assigned No. 2046. COMMITTEE REPORTS Airport Commission—Councilwoman Robinson reported Dr. Fenter addressed the Airport Commission requesting an extension on the lease of Hangar 4.A new lease will be drafted by City Attorney Peeples. A final walk-through of the Runway Rehab Project was held December 12th with FAA, and representatives from the engineering firm, general contractor and airport management. The Airport was commended for executing this major project on time and under budget. She also reported the next capital improvement project will be rehabbing the north ramp. They approved a modification to the Airport's Operations Manual. The airport hosted a Pilot Safety Program December 10th with 70 in attendance from 6 airports in the area as well as the Memphis and Little Rock Flight Standard Division of FAA. Insurance Committee- Councilman Coleman reported they discussed the new changes in government health insurance and said they are to start looking into our insurance next year to make sure we are getting the best bang for the buck. Councilman Coleman wished everyone a Merry Christmas and a Happy New Year! Having no further business to come before the City Council, Councilwoman Taylor moved, second by Councilwoman Robinson to adjourn. Upon voice vote,the voting was unanimous. The meeting adjourned at 2:00 p.m. PASSED and APPROVED this 2nd day of January, 2014. WILLIAM HNS , MAYOR ATTEST: PHILLIP PARA, CITY CLERK Minutes prepared by: Cindy Greenwood, Sr. Deputy City Clerk 2014 MATERIAL SUPPLY CONTRACTS BID DATE: 12/19/2013 CRUSHED LIMESTONE GRAVEL: 1 APAC $ I i1 ton 2 HEDGER BROTHERS, INC $ l�f.'! bi ton 3 RAZORBACK CONCRETE $ ton ASPHALT: 1 APAC $ 110 5 .*- ton 2 LEHMAN-ROBERTS $ 'a I ton CONCRETE: O 1 HEDGER BROTHERS, INC Standard Mix $ i' cubic yard High-Early Mix $ I 07 cubic yard 20 2 RAZORBACK CONCRETE Standard Mix $ �� cubic yard High-Early Mix $ IO3'�`� cubic yard .4..... CITY Of WEST MEMDFII6 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728 •(870)732-7500 2014 BID TABUALATION CITY OF WEST MEMPHIS 2014 MOSQUITO CONTROL VECTOR DISEASE CONTROL $ `(C- Q,3 ra. 80 An Equal Opportunity Employer •w••• M ..... CITY Of WEST MEMPIIIc 205 S.Redding•P.O.Box 1728•West Memphis,Arkansas 72303-1728•(870)732-7500 BID TABULATION SHEET 2014 WEST MEMPHIS MUNICIPAL AIRPORT GRASS CUTTING MAINTENANCE BIDDER NAME BIDDER AMOUNT PRO TURF MANAGEMENT $ C_Da$• � T.C. LAWN CARE $ \Nod' TRU GREEN LANDSCAPE $ 3't) TREEMENDOUS LANDSCAPE $ eD1`� O'NEAL CUT GRASS $ 1I o G r C ALL IN ONE $ o GIO GRAFTON HOMES AND GARDEN $ NO 'd11) MID SOUTH RIGHT OF WAY CONTRACTOR $ Lk(47 t c a •o° JAY SHANNON LANDSCAPE WORKShap $ -}S N(oCiC)• 0 C &K LAWNCARE $ ,G1) An Equal Opportunity Employer 4 WEST MEMPHIS, ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT PROGRAM FINAL STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS B-2014-MC-05-0009 Introduction: The U.S Department of Housing and Urban Development(HUD)has designated the City of West Memphis, Arkansas as an `Entitlement City' under the Community Development Block Grant(CDBG)Program as authorized by the Housing and Community Develop- ment Act of 1974, as amended. As an entitlement city,West Memphis will receive a specified amount of funds annually for use in carrying out a variety of auspices of the CDBG Program. West Memphis will be entitled to receive the annual grant so long as its performance is in accordance with statutory and regulatory requirements of the CDBG Program and HUD. This Final Statement of Community Development Objectives and Projected Use of Funds has been prepared by and is subject to modification through a process which affords maximum public accountability and citizen participation. The Community Development Agency of West Memphis conducted a public hearing on January 13,2014 to receive citizen recommendations on the scope of the CDBG Program. A second public hearing was held on January 27,2014,to allow citizens the opportunity to respond to the requests for funding. The Final Statement is prepared and made available to the public prior to its being submitted to the Little Rock Area Office of the U.S. Department of Housing and Urban Development. The City Council approved the content of the Final Program at its regular meeting on , 2014. Moreover, copies of this Final Statement and any modifications thereto will be available at the offices of the Community Development Agency of West Memphis,205 South Redding Street, during normal business hours,Monday through Friday. The City of West Memphis looks forward to the Community Development Block Grant Entitlement Program and hopes to continue providing meaningful site improvements and various community development activities that are essential to revitalizing our neighborhoods and providing benefits primarily for low and moderate income persons within the community. The City recognizes that there are needs for community development and public improvements in many parts of West Memphis and that there are not sufficient funds available to satisfy all, or even a majority of these acknowledged needs. The City continues to strive toward implementation of a well conceived 4 community development program that truly maximizes benefits for low and moderate income persons and/or eliminates slum and blight and prevents the recurrence of blighting influences. Statement of Community Development Objectives: The following community development objectives will be addressed through implementation of the CDBG Entitlement Program. 1. To improve housing conditions available in the community, especially those which provide housing for low and moderate income persons. 2. To provide for public facilities improvements including street projects, drainage projects and neighborhood facilities in areas that are concentrated with low and moderate income persons. 3. To minimize displacement of site occupants through the carrying out of projects and activities,recognizing that should displacement occur,technical and financial assistance to relocate the displacee in replacement housing within his/her economic means will be provided in accordance with the stipulations of the Uniform Relocation Assistance and Real Property Acquisition Act of 1970. Projected Use of Funds: The City of West Memphis will receive approximately$367,911 under the FY2014 Year CDBG Entitlement Program. If less than this amount is received,the costs and scope of the projects described herein will be adjusted accordingly. An alternative would be to eliminate all or part of one or more projects from the proposed program. If more than this amount is received,the additional funds will be added proportionately to the line items described herein where such funds will remain until or unless they are required for another project activity. The following activities have been designed and will be implemented within the proposed FY2014 Program by the Community Development Agency based upon previously approved and planned activities and citizen involvement. It is understood that these activities may be revised in the future by the City Council of West Memphis,Arkansas as a result of the continuing citizen participation planning process. FY2014 Proposed Activities Public Facilities and Improvements: Drainage Improvements: Location: South 9th Street to South 13th Street Polk to Jefferson Regulatory Citations: Eligibility: 24 CFR 570.201(c) National Objectives: 24 CFR 570.208(a)(1) Funding: $ 100,000 Housing Rehabilitation: Continuation of the housing rehabilitation program in which a maximum of $20,000 in CDBG funds is expended on the rehabilitation for elderly/handicapped low and moderate income homeowners Location: city wide Regulatory Citations: Eligibility: 24 CFR 570.202 National Objectives: 24 CFR 570.208(a)(3) Funding: $ 100,000 Demolition and Clearance: Demolition of vacant dilapidated structures and clearance of structure and lot Location: city-wide Regulatory Citations: Eligibility: 24 CFR 570.201(d) National Objectives: 24 CFR 570.208(b)(2) Funding: $ 94,329 Program Administration and Planning: Administrative costs related to planning, oversight,management and implementation of the program Location: not applicable Regulatory Citations: Eligibility: 24 CFR 570.206 National Objectives: not applicable Funding: $ 70,582 Fair Housing: Contribution to the Community Housing Resources Board to further fair housing efforts within the City Location: city wide Regulatory Citations: Eligibility: 24 CFR 570.206(c) National Objective: not applicable Funding: $ 3,000 Total FY2014 CDBG Program: $ 367,911 Effectiveness: The Final Statement of Community Development Objectives and Projected Use of Funds has been prepared in light of the previous public hearings and input from members of the West Memphis City Council. Citizens are invited to comment on this Statement by sending their comments to the Community Development Agency of West Memphis,205 South Redding Street, West Memphis, Arkansas 72301. Copies of the Final Statement are available for public inspection and review during normal business hours, Monday through Friday, in the Community Development Agency offices. Various recommendations and comments or suggestions that are made as a result of citizen review of this statement will be forwarded to the City Council for the Council's consideration. The Final Statement will remain in full force and effect for the duration of the CDBG Program, or until it is modified or amended by the City Council. As with previous Community Development Block Grant Programs,the Community Development Agency of West Memphis will administer the CDBG Program on behalf of the City of West Memphis.