2148ORDINANCE NO. I
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR THE
PURCHASE OF FOURTEEN DIESEL OXIDATION CATALYSTS FOR THE
RETROFIT OF CITY SANITATION VEHICLES
WHEREAS, Arkansas Code Annotated Section 14-58-303 allows waiving of
competitive bidding in exceptional situations where such procedure is deemed not
feasible or practical; and
WHEREAS, the City of West Memphis, in an effort to reduce emissions from
diesel equipment used by the Sanitation Department, has reached an Agreement with
the Arkansas Department of Environmental Quality (ADEQ) to retrofit fourteen trucks
in the City's sanitation fleet; and
WHEREAS, ADEQ has agreed to reimburse the City of West Memphis a sum
up to, but not to exceed $32,620 or $2,330 per unit, provided the City agrees to supply
all labor to install the retrofit on the designated vehicles; and
WHEREAS, in order to comply with the terms of the Agreement, the fourteen
diesel oxidation catalysts needed to retrofit the trucks must be purchased from a vendor
that has been verified and approved by the Environmental Protection Agency (EPA);
and
WHEREAS, the Agreement with ADEQ further stipulates invoices for
reimbursement must be submitted to ADEQ by September 15, 2006, and the retrofit
must be completed no later than September 29, 2006; and
WHEREAS, after a thorough review of the list of approved vendors provided to
the City by ADEQ, and consulting with representatives from ADEQ, it has been
determined that Donaldson Company, Inc., Minneapolis, MN is the appropriate dealer
from which to purchase the catalysts for the retrofit; and
WHEREAS, Donaldson Company, Inc. has submitted a quote in the amount of
$1,350 for each catalyst it supplies to the City.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF WEST MEMPHIS, ARKANSAS:
That the Agreement between the City of West Memphis and the Arkansas
Department of Environmental Quality is hereby approved and the Mayor and the
City Clerk are hereby authorized to execute the necessary documents.
2. That competitive bidding be waived and the Shop Foreman be authorized to
purchase fourteen diesel oxidation catalysts from Donaldson Company, Inc. in
order to complete this project by the September 29, 2006, deadline so that the
City can be reimbursed for this expenditure.
PASSED AND APPROVED this .3 ~ day of ~ , 2006.
WILLIAM H. JOHNSON, MAYOR
ATTEST:
PHIL ARA, City Clerk
SPONSORED BY:
RECEIVED
City Clerk's Office
Date~me ~ a y o ~ ,,~-.~